How to Introduce Yourself in a Professional Setting

By Indeed Editorial Team

Updated September 8, 2022

Published May 17, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Making a lasting first impression is important when you introduce yourself to someone new, such as a colleague, hiring manager or a new acquaintance. What you say when you first meet someone sets the tone for your relationship, so you want to leave a good impression by introducing yourself appropriately. In this article, we explore the benefits of introducing yourself professionally and give examples of how to introduce yourself in different settings.

Related: How to Make a Good Impression on Your First Day of Work

Benefits of introducing yourself professionally

Having a strong professional introduction is important for career growth. An informative introduction is a gateway to engaging conversation, whether you are meeting new acquaintances, attending an interview or meeting colleagues for the first time. A strong introduction shares essential details about you with the person you're meeting. Additionally, a strong introduction can help you make a sale, gain employment or secure a new client.

Related: How to Build Connections in 10 Steps (With Benefits)

How to introduce yourself

Here are some ways to make your introduction memorable:

1. Explain your purpose

Aim to add more to your introduction than just your name and job title. This information is already available on your business card. Consider explaining what your purpose is for being present at the event or meeting. For example, if you're at a networking event, you could share your goals to meet individuals with a similar passion.

Your introduction should change depending on the context. For example, how you introduce yourself at a networking event is different from how you introduce yourself in an interview. At an event, make sure to be an active listener as you ask and answer questions. Remember to repeat people's names in conversation to demonstrate attentiveness and build connections. Demonstrate to the other party that you genuinely care about what they have to say. For example:

"My name is Amina Hasan. I am the managing director at XYZ Tech company. I have developed software that enables companies to ease the burden of onboarding employees; it reduces the hiring process to three days. I am searching for new companies to join and benefit from this software. I am particularly passionate about helping companies simplify complex processes to reduce costs."

Related: How To Write an Introduction About Yourself

2. Understand the culture

In interview settings, seek to understand the corporate culture before introducing yourself. You can search online for information to get an idea of what tone to use. For example, if you have an interview, review the company's site to decide whether to include humour in your introduction.

Read more: How to Learn More About a Company's Culture

3. Demonstrate your value

Demonstrate your value in an interview to stand out from other candidates. Use previous experience and achievements as evidence of your abilities. There may be multiple interviews, so ensure your skills and experience differ from those you mentioned in previous interviews. For example:

"My name is Winnie. I have worked as a tax associate for the last 10 years. At the last audit company I worked for, I was part of the team that increased tax revenue by 14% last year."

Related: Interview Question: "Tell Me About Yourself" (Tips and Example Answers)

4. Be aware of your body language

Body language communicates your level of professionalism. Always give a firm handshake and maintain eye contact so the other party knows you are engaged in the conversation.

During the interview, keep your arms uncrossed to maintain open body language. If you're seated when the hiring manager arrives, stand to greet them when they walk into the room.

Speak clearly with an audible tone, relaxed shoulders and an upright posture. These gestures show that you are confident, engaged and friendly.

Samples on how to introduce yourself in different professional settings

1. Introducing yourself in an interview

Your first statement sets the tone for the rest of the interview. Successful candidates demonstrate professionalism and good communication skills to show the hiring manager they would be a good addition to the company. Hiring managers can make decisions based on first impressions, so little things make a difference to the outcome of your interview. For example, you must show up to the interview on time to demonstrate your reliability.

What to say to your first contact

Your first contact when you arrive for an interview is likely the receptionist. Smile and introduce yourself by stating your name and the reason for your visit while being courteous. For example:

"Hello, my name is Timothy Mercy. I have an interview with Mr. Carlson Peters scheduled for 8 am."

What to say to the hiring manager

Offer a smile and a handshake to the manager as it is proper etiquette to include as part of your introduction. Maintain eye contact as you speak. Start with your name, thank the hiring manager for taking the time to see you and express your enthusiasm for the role. From there, you can move into more details about yourself and why you're qualified for the position. For example:

"Hello, my name is Janet. I recently moved to Toronto to follow my passion for assisting patients who need healthcare services, especially during this period and the devastating effects of the pandemic. I am a registered nurse and have extensive experience caring for patients, and I would love to share my skills and strengths to assist patients at your hospital."

Consider practising what you're going to say before the interview. You can practise your pitch in front of your partner, a friend or a colleague. While you should introduce yourself naturally, practise a day before to improve your confidence so it comes out during the interview.

Related: 12 Ways to Practise Proper Interview Etiquette

2. Introducing yourself to colleagues

Consider your new workplace's style and culture to determine how to introduce yourself. Some companies will introduce you during orientation. If you have already been introduced, you can approach your colleagues to remind them of your name and casually introduce yourself again. For example:

"Hello, I'm Pauline, I'm the new graphic designer."

If you have not yet been introduced, your colleagues will want more information than just your name and your job title. For example:

"Hello, my name is Steven. I work in the kitchen as a chef assistant. I worked at ABC Company for three years before starting here. I look forward to working with you."

3. Introducing yourself to a new client through email

Reaching out to a client through email is as important as meeting them in person. The success of the conversation lies in the clarity and quality of your emails. Here are some tips to introducing yourself via email:

  • include an informative subject line with four or fewer words

  • be formal in your salutation; use either "Hello" or "Dear"

  • tell the client how you got their contact information

  • compliment the client by mentioning positive things you know about them

  • clearly state the reason you are contacting them

  • include other necessary details and include a call to action to encourage a reply

  • sign off with your contact information and signature

For example:

"Hello Catherine,

My name is John. I'm the social media manager at XYZ cosmetics. I follow you on Instagram and appreciate your passion for organic makeup. Our company ships makeup products to clients every day. We offer a variety of makeup for different skin tones and we currently have some discounted products. If you're interested, I would like to set up a meeting to discuss what we can offer you. I hope to hear from you soon.

Sincerely,

John Smith"

Related: How to Introduce Yourself in an Email

4. Introducing yourself before a presentation

Whether your colleagues know you or not, it is important to introduce yourself before a presentation to provide them with context. State your name, your job title and the approximate duration of the presentation. Also, state whether you will hold a question period afterward. For example:

"I'm Irene. I am the marketing manager of the sales department. My main role is to strategize on how we can find new leads and expand our presence. I am passionate about marketing, and this has been my main focus over the last 10 years. Today, I am going to explain social media marketing and how to generate leads. Over the next 20 minutes or so, I will address some of the most common questions about social media marketing. If you have additional questions, please jot them down and we can cover them following the presentation."

Related: How to Make an Effective Presentation at Work (With Tips)

5. Introducing yourself during client meetings

Establishing a good working relationship and mutual respect should be a priority for any employee when meeting a client. It is likely that you have been communicating with them through emails or calls, but meeting them face to face is another opportunity to make a good impression. Here are some things you can do to prepare:

  • research the client to showcase your knowledge of their business

  • be honest about your qualities and experience

  • listen and adapt to client's needs and requests

For example:

"Hello Gregory, it's great to meet you in person. I am the audit manager at ABC company you've been talking to over the past few months. I am excited to get started today."

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