What Is the Importance of Productivity in the Workplace?
By Indeed Editorial Team
Published June 26, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Employees who are productive can typically complete high-quality work in a specific time frame. This allows them to adhere to deadlines, achieve their goals, and contribute to the company's success. Learning how to be more productive can help you inspire your team or improve your own efficiency. In this article, we explain the importance of productivity and discuss how to increase productivity as a leader and as an employee.
What is the importance of productivity?
The importance of productivity is that it allows employees to complete their tasks efficiently. Companies often measure employees' productivity to assess how long it takes to complete their tasks and determine whether they're consistently meeting deadlines. This allows them to identify potential areas for improvement. When employees are productive, they can focus more on their work and prioritize their tasks successfully.
Benefits of increased employee productivity
Here are some of the main benefits of encouraging employees to be productive:
Improved customer service
When employees are productive and complete all their tasks, they can focus more on offering customers excellent service. They can spend more time with customers and ensure their experience is positive. They can also address customer complains and concerns quicker. This can increase customers' satisfaction with the company, encouraging them to become regular customers and increase profits.
When all team members are productive and contribute to the company equally, they can form stronger relationships with each other. This can improve collaboration and ensure everyone is successful. Strong teams can also help create a positive and welcoming work environment to attract new talent.
Productive team members are typically more engaged in their work and professional relationships. They may participate more during meetings, offer help to their colleagues, or proactively develop new skills and knowledge. When employees are engaged and passionate about their work, they may produce better results.
When employees are productive, they typically complete all their tasks within their deadlines. This can lower stress as employees may not worry as much about their workload. Productive employees can also manage their time effectively, so even if they have a large workload, they can determine the best way to prioritize their tasks to complete everything.
Higher retention rates
Employees who are productive and engaged with their work tend to be passionate about their career, which motivates them to work hard. These employees are more likely to stay with the company long-term to advance their career and develop new skills and knowledge. When employees stay with the company, its retention rates are higher. This saves the company money as it won't spend as much on recruitment and training. It can also help companies build a positive brand image to attract new talent.
How to increase employee productivity as a leader
Here are the steps you can follow to increase employees' productivity as their supervisor or manager:
1. Assess your team's strengths and weaknesses
Start by assessing your team's strengths and weaknesses to determine who may be struggling with their productivity levels. Consider what the cause of their productivity issues may be before you talk to them. For example, you can assess their workload to determine whether it's too excessive. This can help you develop a potential solution you can suggest when you meet with your team members.
2. Give regular feedback
Try to give your team members regular feedback to encourage open communication. Praise them for their achievements to increase their confidence, motivation, and productivity. Offer constructive criticism when necessary to help employees develop new skills or knowledge that can contribute to their success.
3. Create objectives
Work with your team members to create short-term and long-term goals they can work towards. You can also help them create an action plan they can follow to achieve these goals. This can help guide their work so they can prioritize certain tasks and increase their productivity.
4. Offer incentives
Another way to increase employees' productiveness is to provide an incentive to those who reach their goals. Incentives can be any type of reward or recognition, such as a bonus or a mention in a company-wide newsletter. Offering an incentive can motivate employees to be more productive to achieve their objectives.
5. Match tasks to skills
One reason an employee may be struggling with their productivity is because their tasks are too challenging, which can cause them to take longer to complete their work. To avoid this, you can offer more intensive training to help employees overcome these challenges. You can also assess your team's skills and assign tasks according to their unique abilities. For example, if you manage a company's sales department and know one team member excels at problem-solving, you can ask them to address customers' concerns. Assigning employees the right tasks can help them complete their work more efficiently.
6. Provide the necessary resources
For some jobs, resources like software or equipment can help employees be more productive. For example, software that allows a social media specialist to automate posts can help them save time to focus on more complex tasks. Talk to your team about what resources they may need to work more efficiently. Purchasing them is a long-term investment as the increase in productivity can help save the company money over time.
How to increase your productivity as a team member
If you want to improve your own productivity, here are the steps you can follow to do so:
1. Seek additional training
If you're struggling with your productivity levels, consider pursuing additional training. You can talk to your manager about professional training opportunities the company offers. If there aren't any, you can also attend lectures, seminars, or conferences to improve your skills and abilities.
2. Be optimistic
Try to have a positive attitude at work so your career and tasks can excite you. This passion can help you be more productive as you can focus on your work and achieve your goals. To be more optimistic, think about why you're grateful for your job to increase your morale.
3. Improve your motivation
Being motivated to complete your work and achieve your goals can help increase your productivity. Here are some ways you can increase your motivation:
Sleep well: Set aside enough time each night to rest. Sleeping well at night allows you to wake up ready to work and complete your tasks.
Exercise: If you're regularly tired despite sleeping well at night, exercising may help. It can increase your energy levels, allowing you to focus on your work.
Create a good work-life balance: Ensuring you split your time wisely between your professional and personal life allows you to explore your passions and hobbies outside of work. This can help you focus on your tasks and ensure you're well rested.
Say daily affirmations: Daily affirmations are positive phrases you can say each day to help you feel more confident in your abilities. An example of an affirmation is, I want to actively pursue and achieve my goals.
Develop a to-do list: Creating a daily or weekly to-do list can help you assess your workload so you can prioritize your tasks. This can help you work more efficiently and ensure you meet all your deadlines.
4. Ask for help
If you feel overwhelmed, asking for help from your colleagues or managers can be beneficial. You may be able to lighten your workload so you can focus on your tasks and meet every deadline. You can also ask for clarification when you don't understand certain tasks. When a coworker helps you, don't forget to express your gratitude and offer to help them in the future. This allows you to build stronger relationships and improve collaboration.
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