How to Sign a PDF on Different Devices (With Tips)

By Indeed Editorial Team

Published April 20, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Many people choose to save and transfer documents as PDFs because it allows them to share and print data without enabling other users to alter it. Occasionally, you may wish to update these documents with signatures or responses to a form. Learning how to sign PDFs directly on your device can help you to fill in and sign documents. In this article, we discuss how to sign a PDF on Windows, Mac, Android, and iOS devices, and we give tips for saving a single page of a PDF document.

Benefits of signing a PDF

Knowing how to sign a PDF can be helpful. Here are some of the benefits:

  • Increased simplicity and efficiency: Signing a PDF simplifies the process of closing deals or completing agreements. Many companies value this level of efficiency because it allows them to complete paperwork faster.

  • Faster processes: Acquiring a handwritten signature frequently slows down a time-sensitive activity, such as a commercial transaction. Electronic signatures significantly simplify the process of obtaining authorization from all parties.

  • Workflow automation: Customizing and printing a document for every transaction may be time-consuming. Document workflow automation instantly generates a customized copy that a counterparty can quickly sign.

  • Reduced costs: When you use e-signatures, you can save money that may have been otherwise used to transport documents to the signing party.

  • Improved security: Digitized documents leave an auditable trail. It enables a business to keep track of when and where a party signed a document and who signed it.

Related: Submitting Your Resume as a PDF or Word Document

How to sign a PDF on Windows devices

Here is a list of steps for signing a PDF on a Windows computer:

  1. Open your document using Adobe Acrobat or Acrobat Reader.

  2. Launch the application, and you may find a pane with options such as "Create PDF" and "Combine files" appears on the right. Select the "Fill and sign" option in blue.

  3. Click the "sign symbol on the right side of the toolbar. The toolbar at the top of the page includes icons such as a printer and a fountain pen tip with the phrase "Sign."

  4. Select whether you wish to sign the paper or only add your initials, then click "OK" when a drop-down menu opens, with the options "Add signature" and "Add initials."

  5. Pick an option at the top of the panel, because by doing so, you may choose to text, draw, or upload a picture of your signature. If you're signing for the first time, the "Signature or Initials" panel displays.

  6. Type or draw your signature or upload a picture of it from your computer.

  7. Click the "Save signature" button at the bottom of the panel when you're done. This simplifies the process of signing subsequent documents.

  8. Highlight the field and use the arrow keys on your keyboard to move your signature or initials to a certain field. Using the options on the field toolbar, you can resize or remove the field.

How to sign a PDF on Mac devices

On a Mac computer, you can sign a PDF using Preview, which includes an integrated document signature capability. The following is a step-by-step guide to assist you:

  1. Navigate to a PDF document in Preview.

  2. Select "Show Markup Toolbar" in the blue toolbox-shaped menu.

  3. Click the "Sign" button when a toolbar appears with a signature-shaped symbol.

  4. Choose whether to draw your signature on the track pad on the menu and press any key when finished or draw it on a piece of paper and hold it up to your camera. If you use the camera to capture a photograph of your signature, Preview can save it for future documents.

  5. Click on "Signature" on the menu. Preview converts your signature to an image that you may resize and move around the page.

  6. Use the Markup Toolbar to write or draw shapes to fill in fields on the page.

  7. Click "File" and then "Save" to add your signature to the document and save it.

Related: Computer Literacy in the Workplace: What You Need to Know

How to sign a PDF on Android devices

Android devices require an app to sign documents. Adobe's Fill & Sign app is one option allows you to sign unlimited documents for free. Here is a list of steps to help you sign documents on Android:

  1. Open a PDF in the app.

  2. Tap the "Signature" button to sign the document.

  3. Draw your signature in the box that appears and select "Done" to apply your signature. If you want to redraw your signature, tap the "Clear" button at the bottom right of the box.

  4. Share the document by tapping the "Share" button.

How to sign a PDF on iOS devices

There are two options for signing a PDF on an iPhone or iPad. You can use the markup tool in the Mail app, or you can use Adobe's Fill & Sign app. You can only use the markup feature if you're signing a document in the Mail app, so the Adobe app may be more convenient. Here are the steps for each option on iOS:

How to use the Mail app to sign a PDF

Here's how to use the markup feature in the Mail app:

  1. Open an email with a PDF attachment.

  2. Tap the attachment to open it, then select the "Markup and Reply" option from the menu.

  3. Add a signature by tapping the signature button on the bottom right corner of your screen.

  4. Type or draw your signature, then tap "Done."

  5. Type a message when the Mail app creates a reply to the email with your signature and the attached document. Then tap "Send."

Related: How to Email a Resume

How to use Adobe Fill & Sign to sign a PDF

The following is a step-by-step guide for signing a PDF using the Adobe app:

  1. Locate and touch the "Share" button next to a PDF document.

  2. Select "Adobe Fill & Sign. " This opens the app.

  3. Use the "Signature" button to sign the document with your finger.

  4. Tap the "Share" icon when you've finished signing

  5. Send the document to another app or return it to the original location.

Best practices for signing PDFs

Here are a few tips to consider when signing a PDF on your device:

  • Get others to sign your document by selecting "Next" on the Fill & Sign toolbar on your computer: Select "Request signatures" on the left side of the pane that appears and then "Get started" to enter your recipients' emails. Then select the "Specify where to sign" button and fill out the required information.

  • Easily sign a PDF by using a PDF signing website: Another way to fill and sign a PDF is by using Adobe's Fill & Sign option on their website or visiting another certified website to upload your document. Make sure you trust a website before uploading sensitive documents.

  • Protect your document and signature by setting restrictions on your PDF through Adobe Acrobat: You can click and hold the "Secure" button on the Security taskbar, then choose "Encrypt with password." You can then set a password to prevent other users from editing your document.

Tips for saving a single page of a PDF

You can save one page of a PDF document by following these tips:

Reduce restrictions

PDF documents can have limitations on the file that may prohibit you from saving it, so it's beneficial to remove these. For example, a read-only file may have limitations on modifying or dividing it into separate pages. Disable the read-only setting on your PDF to guarantee you can save the page you require. If another party owns the document, you may need their permission to alter it. Additionally, you can contact the file's owner and request the PDF's password if it's password protected.

Select the right method

There are various techniques for saving a single page of a PDF file, so choose the one that works best for you. Consider whether you require multiple page saving or if you're willing to invest in software. Additionally, when selecting the appropriate program for your PDF, keep in mind the type of computer you have and the software that is compatible with it.

Keep a backup file

You can save a copy of your original PDF document as a backup file in case you wish to make modifications to the new version or save extra pages. This also ensures that you have a duplicate of the original in case it becomes corrupted after you save a page.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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