How to Sign Off With Gratitude (With Tips and Examples)

By Indeed Editorial Team

Published June 1, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When you contact an employer to submit a job application, it's important to show that you appreciate their consideration with an appropriate closing. Because job seekers often send business inquiries and applications electronically, formatting your letter and materials in a professional manner can improve your chances of securing an interview. You can use this topic to learn when professional closings are most useful, and how they can convey gratitude and professionalism. In this article, we explain how to sign off with gratitude, provide tips for closing an e-mail, and list examples of effective closings.

How to sign off with gratitude

Job seekers wondering how to sign off with gratitude can start by drafting their letter, e-mail, resume, or cover letter. Every letter includes a closing where you can add a statement of gratitude with your contact information. A statement of gratitude can show employers and hiring managers you appreciate the opportunity and their consideration for the position. Your closing remarks can also motivate the reader to explore your resume with greater attention and focus on the skills that make you the right fit for the position. You can review these examples to learn how to sign off with gratitude:

1. Thanks

Saying thanks or thank you at the end of an e-mail is one of the most common ways to express your gratitude to a hiring manager or potential employer. This closing is formal and polite, which makes it clear to readers that you appreciate their consideration. Variations of this closing remark might include many thanks, thanks so much, thanks in advance, and all my thanks.

2. Sincerely

Job seekers can write sincerely at the end of their e-mails or letters to show respectability and appreciation. This closing typically conveys a more formal tone, but it can also imply that you're grateful for the opportunity. This sign-off can be appropriate for inquiries that include a cover letter or a portfolio. While sincerely is usually a safe and conventional closing for most e-mail correspondence involving an application, it may not be suitable for some informal scenarios, such as messages involving questions about the position following an interview.

3. Best wishes

Concluding an e-mail with All the best is an excellent blend of formal and familiar. While this closing typically works well for both formal and informal situations, it's important that you're sincere in wishing them well. For example, if you're negotiating a salary raise or handing in your resignation letter, ending your e-mail with best wishes might not be as appropriate as other options.

4. Best regards

Best regards or kind regards is a traditional closing for e-mails or letters where you're asking the recipient to perform an action on your behalf. This might include commenting on your portfolio, writing samples, or resume, or asking them to edit or contribute to a document. It's important to note that job seekers can use this closing safely for most formal inquiries if you're attaching a resume with a portfolio or sample work.

5. All the best

Although this closing is like Best regards, job seekers often use All the best for more informal inquiries or casual e-mails. All the best can sometimes be the short form of the closing, All the best in your future endeavours, which can leave the impression that you and the recipient are parting ways or unlikely to communicate frequently or at all in the near to distant future. Because a recipient might interpret this closing in a variety of ways depending on the content of the message, it's important to consider how well the casual tone might work for each job application.

6. I appreciate your feedback

Stating that you appreciate the recipient's feedback is a great way to sign off in e-mails where you're asking the recipient to complete something for you or perform a favour. This might include reading or providing an opinion, asking for suggestions, or requesting a colleague to help finish or contribute to a project. Variations of this closing can include thanks for your input, I appreciate your help, or your contributions are much appreciated.

7. Looking forward to hearing from you

Closing your e-mail with looking forward to hearing from you, followed by your name and contact information, can imply that you're expecting an answer soon. Some job seekers can use this closing effectively when they've already been communicating with a hiring manager or employer, or when an employer views your resume and requests sample work. Because this closing leaves the impression that you're expecting something in return, it can have a more direct tone and might work well for freelancers outreaching to potential clients.

8. Respectfully

Respectfully is a good example of a formal closing. Job seekers can sometimes use this sign-off for highly competitive and prestigious positions, such as placement programs for graduate or Ph.D. students. This closing might not be appropriate for more casual and informal inquiries involving a resume and cover letter, or where the recipient is someone you've met in person. Other variations may include respectfully yours and yours respectfully.

Related: 32 Examples of an Effective E-mail Subject Line for Networking

Tips for closing an e-mail with gratitude

You may consider these tips for leaving a positive impression on the recipient of your e-mails:

  • Decide your closing based on your relationship with the recipient. It's important to consider who you're sending an inquiry to when you're deciding how formal you want to be. For example, if you've already been in contact with an employer for several weeks, you might use a closing that balances a formal and casual tone.

  • Avoid unprofessional sign-offs. Unprofessional sign-offs, regardless of whether you extend your gratitude, can leave the impression that you aren't as motivated or interested in a response. Some sign-offs to avoid include see you later, that's all for now, or talk to you later.

  • Include your contact information. After your closing, you may include your full name and contact details, such as your address and phone number. Including this information at the bottom of the page makes it easier for your recipient to respond in a convenient manner.

Related: Follow-up E-mails For After the Interview

Examples of closing a letter

Below are some examples of letter closing based on different business or application scenarios:

Cover letter

When you thank an employer or hiring manager, you may add a statement that shows enthusiasm. A cover letter is also a useful opportunity to share links to your professional networking platform link and portfolio website. For example:

Thank you for your time, and I look forward to hearing from you soon.

Regards,
Roberto Diaz
240-545-7483
robertodiaz@email.com
robertodiaz.com

Thank-you letter after an interview

A thank-you letter or a brief e-mail stating that you appreciate the hiring manager taking the time to speak with you can show you have a strong interest in the position. You can include your contact information, so it's easier for the hiring manager to contact you. You can also share any links to your work so employers can review it again. For example:

Thank you for taking the time to meet with me, and I hope to hear from you soon.

Sincerely,

Chloe Lee
355-353-6876
chloelee@email.com
chloelee.com

Job acceptance letter

Job acceptance letters can often include a combination of formal and informal elements in a closing statement. Adding your contact information can make it easier for hiring managers to reach you for the next steps. You can also express your excitement to start in your new role. For example:

I look forward to working with you.

Best regards,

Hannah Nych
897-994-4867
hannahnych@email.com

Job offer rejection letter

Wishing the company luck at the end of a job offer rejection letter can help you keep an open connection if you decide you want to work there in the future. If another opportunity arises, they might contact you to see if you have any interest in applying. You may also include relevant contact info, such as your e-mail and phone number. For example:

I appreciate your time and wish you the best of luck.

Sincerely,

Morgan Michaels
(765) 233-3256
mmichaels12@email.com

Sales meeting letter

A sales meeting or inquiry letter is typically an ideal time to add a company's website link, so potential clients can review their services or products. You may also include the details of a follow-up date, if applicable. You can add the link below your e-mail address. For example:

I look forward to hearing from you soon.

Regards,

Cameron Shun
984-468-2463
cameronshun@email.com

Contract letter

When you're negotiating a contract, mentioning briefly that they can contact you with any further questions can leave the impression that you're prepared and organized. Contract letters and e-mails typically follow a more formal tone. For example:

Please contact me if you have any questions, and thank you for your business.

Sincerely,

Georgia Nguyen
353-875-3522
georgia.nguyen@email.com

Resignation letter

Resignation letter closings can be simple and concise if you've already had in-person contact with your manager. You can include your personal phone number or e-mail address to keep in contact with your supervisor and coworkers. For example:

Thank you for the past 20 years.

Best regards,
Alicia Kucherov

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