How to Set Reminders on Various Devices (With Tips)

By Indeed Editorial Team

Published June 26, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Creating reminders can be an effective way to stay organized in the workplace. There are various tools and software you can use on electronic devices to help you create reminders. Learning how to set these up can help you stay organized and productive in the workplace. In this article, we discuss how to set and modify reminders on various devices, explore the benefits of using reminders for your to-do lists, and review tips for prioritizing tasks in the workplace.

How to set reminders on your iPhone

It's important to know how to set reminders if you want to increase your productivity. The "Reminders" app on your iPhone enables you to create and arrange reminders to keep track of events, day-to-day activities, shopping lists, projects, and other tasks you want to remember. Additionally, "Reminders" may allow you to create subtasks, include attachments, highlight important deadlines, set time and location-based prompts, and even remind you of something when contacting a specific person. Here are some steps you can follow to set a reminder on your iPhone:

  1. Open the “Reminders” app.

  2. Tap on the “Today” tab.

  3. Tap on “New Reminder” on the next screen.

  4. Type in what you want your iPhone to remind you about.

  5. Click on the “Details” icon, then “Remind me on a day” or “Remind me at a time” options and tap on “Alarm.”

  6. Select the date and time you want your iPhone to trigger the alarm from the drop-down “Alarm” menu.

  7. Select “Done” to save this reminder.

Related: How to Stay Organized by Using a To-Do List with Reminders

How to create reminders based on your location on an iPhone

You can set up reminders for your iPhone that can trigger when you arrive or leave a specific location. Here are some steps you can follow to set a location-based reminder:

  1. Open the “Reminders” app on your iPhone.

  2. Tap on the “Today” tab.

  3. Tap on “New Reminder” on the next screen.

  4. Type in what you want your iPhone to remind you about.

  5. Enable the “Remind Me at a Location” option and tap on the “Location” tab on the “Reminder Details” screen.

  6. Select “Current Location” or “New Location.”

  7. Choose whether you want your iPhone to trigger the alarm when you arrive at or leave the selected location.

How to modify or edit existing reminders on your iPhone

Here are the steps to take if you want to change existing reminders on your iPhone:

  1. Open the “Reminders” app on your iPhone.

  2. Tap on the “Today,” “Scheduled,” or “All” tab, depending on where you saved the reminder.

  3. Select the reminder you want to edit on the next screen and tap on the “Details” icon located next to the reminder.

  4. Click on the “Alarm” option on the “Reminder details” screen.

  5. Use the drop-down menu to select the new date and time you want for the alarm.

  6. Select “Done” to save the changes to the reminder.

How to create reminders on an Android smartphone

If you own an Android smartphone, Google provides you with two options for setting reminders. You can use either Google Calendar or Google Keep. Here's how to set reminders on Android:

1. Set a reminder on Android using Google Calendar

Here's how to use Google Calendar to set a reminder:

  • Select a date on the calendar and click it.

  • Click the “Plus” button in the bottom right corner of the screen.

  • Choose “Reminder” from the pop-up list.

  • Specify the details for the reminder, including its name, time, and repeating status, and then select “Save.”

Related: How to Insert a Calendar into Excel with 2 Methods

2. Set a reminder on Android using Google Keep

Here's how to use Google Keep to set a reminder:

  • Click the symbol in the lower right corner to make a new note.

  • Select the bell symbol in the upper-right corner, the middle icon of the three, to create a reminder.

  • Decide if you want the reminder to appear at a certain time or location.

  • Fill in the requested information, then click “Save.”

Benefits of using reminders with to-do lists

Reminders within to-do lists are a way of arranging tasks that include alerts. The alerts and reminders serve as signals to examine your schedule so that you miss nothing important. This is useful if you have many projects or assignments or if you're sometimes forgetful. There are several ways to create a to-do list, each with its own structure, usefulness, and specific advantages.

You may experiment with a variety of methods to discover the one that best suits your objectives, task management style, and lifestyle. For instance, you may discover that one form of to-do list is more effective for your personal life, while a different structure is more effective for your working life. Staying reminded of your duties and obligations is important for your long-term success, whether you're a senior executive or an intern. There are several advantages to using a to-do list, including:

Managing your professional life

Using a to-do list assists you in successfully arranging your professional life. When you have a continuous list of activities, projects, and due dates, you can immediately determine what you're to do and by when without searching in several locations. As an alternative to monitoring your smartphone's notes, emails, and calendar, a to-do list consolidates all your tasks in one location.

Related: How to Plan a Meeting with a Detailed Step-by-Step Process

Keeping your priorities in order

A to-do list with inbuilt reminders is useful for organizing your tasks and obligations according to their importance. By dividing larger activities into smaller segments, you can determine what requires your immediate attention. By combining comparable tasks, you may also build an efficient workflow that makes the best use of your time. A visual reminder of your duties and priorities enables you to maintain the most important items at the top of the list.

Allowing you to rest

When you take appropriate notes and set reminders, it may no longer be necessary to remember all your tasks. This can provide you with the opportunity to relax without worrying. Using reminders and a to-do list together provides a system for organizing deadlines, allowing you to remember the most important tasks and take breaks when you have sufficient time. Using a to-do list can also aid in memory retrieval. By adopting a regular strategy for tracking your work, you can relax while building a productive routine.

Related: A Comprehensive Guide to Understanding Breaks At Work

Increasing your efficiency

When you routinely develop and use a to-do list, you often remain organized, calm, and focused on your objectives. The combination of these advantages can increase your productivity, as you have a record of what you've done during the day and are aware of precisely what you're to complete. You can maintain your effectiveness without worrying that you're forgetting something important. Maintaining your optimal workflow by combining related jobs is also an effective way to make the most of your time and effort.

Tips for prioritizing in the workplace

Here are a few methods to prioritize your work responsibilities and become a more effective employee:

Consider interruptions

It's normal to have distractions throughout the day, whether you've moved your attention to another activity or are replying to a colleague. You may also require breaks during the day to rest and regain concentration. Accepting that distractions can occur may make it easier to incorporate them into your schedule. You can even plan your breaks, such as a 10-minute coffee break in the middle of the morning and a 15-minute walk in the late afternoon.

Seek help from technology

As a result of technological improvements, there are several productivity tools that may help you focus and remain on schedule. Downloading a program on your computer to monitor your time spent on a given job enables you to assess your productivity. Additionally, you might use a timer to help you concentrate on tasks and schedule pauses. For instance, you may set a timer for one hour of work and take a five-minute break afterward.

Prioritize each activity independently

It may be tempting to multitask to cover more work, but it's often better to concentrate on a single activity. This method may help you focus on the task so you can accomplish it effectively before moving on to the next item on your list. When other activities don't distract you, you may have a greater chance of producing better work.

Related: Developing Prioritization Skills To Achieve More at Work

Use a planning tool

Prioritize assignments by listing all the tasks that are due within the next month. Determine what you plan to do each day and each week of the month. You can record this in a spreadsheet and then organize the tasks on a calendar. Creating a schedule for your activities based on their due dates can help you maintain concentration and work more effectively.

Delegate duties

If you can delegate jobs or share responsibilities with colleagues, consider preparing a list of all the activities you want to do by the end of the week and allocate certain tasks to others. Determine which jobs others can do without your supervision and delegate them, so you can concentrate on more pressing matters. This allows you to prioritize the activities that you want to complete immediately.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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