How to Make a PowerPoint Into a Video (With Tips and Steps)

By Indeed Editorial Team

Published April 20, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A PowerPoint presentation is a format that uses images, text, animation, and other digital features to help showcase content and inform an audience about a relevant topic. You can save all the elements in a viewable video by recording a PowerPoint presentation. Learning how to make a PowerPoint into a video can help you provide your audience with a more dynamic, engaging, and memorable experience. In this article, we define a PowerPoint presentation, discuss how to make PowerPoint into video, highlight why to turn a PowerPoint into a video, and discuss tips for making a good presentation.

What is a PowerPoint presentation?

A PowerPoint presentation is a computer presentation that includes text, pictures, tables, and other useful information. PowerPoint presentations allow people to convey information using a series of slides that include images, videos, and hyperlinks to other websites. Some uses of this multimedia tool are:

  • Creating presentations

  • Forming animations

  • Creating graphics

  • Embedding videos

  • Narrating presentations

  • Creating GIFs

  • Making presentation templates

  • Embedding Excel spreadsheets

How to make a PowerPoint into a video

Learning how to make a PowerPoint into a video can be straightforward and easy. Follow these six steps to turn your presentation into a video for your chosen audience:

1. Save your completed presentation

After creating your PowerPoint presentation and proofreading it to ensure your content meets your standards, you can save it. The program typically lets you choose an "Autosave" setting that you might switch on so that your presentation automatically saves while you work on it. You may also save your presentation by navigating to the top left area of the program and clicking the "File" button, then the "Save" button.

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2. Choose the video quality

Once you've saved your presentation, you can convert it from a regular PowerPoint presentation file into a PowerPoint presentation video file in your desired video quality. You can do this by following these steps:

  • Select "File" in the top-left area of the program.

  • Select "Export" from the menu that appears.

  • Select "Create a video" from the "Export" menu.

When you select "Create a video," you can choose from the following video qualities:

  • Ultra HD (4K): This is the largest file size available with the highest possible quality.

  • Full HD (1080p): This is a large file size with full high quality.

  • HD (720p): This refers to a medium file size with moderate quality.

  • Standard (480p): This is the smallest file size with the lowest quality.

3. Select timing options

You can choose recorded timings and narrations if you have an audio component that you want to prerecord and play throughout the presentation for a defined period. There are many timing and narrative options available, such as recorded and non-recorded options. To use this feature, go to the "Seconds spent on each slide" box and enter the number of seconds you want each slide to appear on the screen during the video.

You can pick the "Create video" option to generate your video with the timing and narration preferences you've specified, or decline to do so.

4. Preview the video presentation

You can preview your PowerPoint presentation before saving it to your computer to make sure it looks and plays the way you want. Select if you want the preview to begin either from the beginning or a specific slide by going to the "Slide show" tab at the top of the program window. If the video presentation includes audio, you can listen to it by going to the "Recording" page and clicking the "Play" button in the top-left corner of the program.

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5. Choose a filename and location

After that, you may give your video file a name and save it somewhere on your computer for later use. You can then type in the desired filename and browse to the spot you'd like to save it after clicking "Save." Consider saving the video to a specific location on your computer, making it easier to find.

6. Save as a MPEG-4 video or Windows Media Video

You can then save your presentation video in either MPEG-4 video format or Windows Media Video. While the MPEG-4 video format is a universal video format that you can play on any device, Windows Media Video is specific to the Windows operating system. You may save the video in a specified format depending on where or how you're giving the PowerPoint presentation, so check your presentation requirements or guidelines to ensure you're using the correct format.

Why turn a PowerPoint presentation into a video?

You may convert a PowerPoint presentation to a video for various reasons, such as making it easier to present or meeting project requirements. Other reasons to convert your PowerPoint presentation to video include:

  • Improved visual aid: A PowerPoint presentation can serve as visual assistance for your audience, and turning it into a video can help them better follow the flow of the presentation and retain information.

  • Added multimedia: As visual presentations may comprise many multimedia elements, turning your PowerPoint into a video allows you to incorporate another media type into the project. This may help you diversify your presentation and keep the audience's interest.

  • Enhanced visual impact: A video presentation may have a greater impact on your audience compared to a regular presentation. Turning your PowerPoint presentation into a video may make it more memorable to your audience as well.

Tips for making a good PowerPoint

Here are some PowerPoint tips to make a more effective presentation:

Try to be consistent

Keep the typefaces, colours, background designs, and general look of the presentation consistent. Check the capitalization of the relevant language and the placement of logos or objects on each slide, ensuring they all appear to be from the same presentation. Consistency adds cohesiveness to the presentation and makes it look more professional.

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Modify the template design

Rather than using a pre-made PowerPoint template, personalize it to meet your specific needs. To distinguish it from other templates, experiment with different fonts, colours, and styles. Consider the concept of your presentation to ensure that the design you chose fits well with it.

Change the size of the slide

While the default slide size is adequate for most presentations, determine if a larger slide may enhance your project. If you're presenting on a bigger screen than the one you used to create the PowerPoint, you may want to make some adjustments. Not making these adjustments may make your presentation appear distorted, or items may not display as clearly as you intended. If you wish to adjust the size of your slides, do so before adding any items, as the alteration may cause them to distort.

Organize your items

Align all of your elements properly to make your PowerPoint look more polished and professional. While you may perform this manually, employing your software's features gives you more precision. To align two items, select them both while holding down the "Shift" key, choose "Arrange", and select the type of alignment you want. Each presentation may feel more structured and professional if you align your objects.

Make your own shapes

You can customize a shape once you've included it in your presentation. Right-click a shape and choose "Edit Points" from the menu. This enables you to resize your chosen form to meet your selected measurements. You may also group the shapes by right-clicking them and choosing "Grouping." You can combine, merge, and intersect using this method. You can also take portions of one shape and subtract them from another. These tools aid in creating a more precise measurement for your personalized shape.

Make use of white space

Use a lot of space around your text, photos, and other features while designing your slides. White space helps you minimize clutter and focus on certain parts of your presentation. Your audience can lose focus when there are too many things on a page without enough white space.

Add images to your shapes

Consider cropping an image to fit into a new shape instead of adding a rectangular image to your presentation. To do so, click "Format" after selecting the image you wish to crop. Then pick "Crop" and "Mask to Shape" to choose the shape you want the image to take.

Keep your presentation simple

Despite the fact that PowerPoint has many graphic features, you may keep them to a minimum. Don't let visuals, audio, or other components in your presentation overshadow your content. Instead, they can serve as a complement to your overall message.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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