How to Introduce Two People over E-Mail (With an Example)
Many professionals expand their network and help others by introducing two people who can benefit from each other. Regardless of your industry, writing an introduction e-mail can provide opportunities to introduce young professionals to potential mentors, connect employers with prospective candidates, or introduce people sharing the same interests. Learning how to write an effective introductory e-mail can help you improve your professional relationships and advance your career.
In this article, we explain why you might explore how to introduce two people over e-mail, review the components of one of these e-mails, describe how to do it, present helpful tips, and provide an e-mail introduction template and example.
Why explore how to introduce two people over e-mail?
You can review how to introduce two people over e-mail to strengthen your professional relationships and gain more career opportunities. Introducing two people can establish a meaningful relationship and help them remember you as a mutual connection. It's a sign of goodwill and shows you consider both parties highly qualified and worthy of the introduction.
Aside from growing personal and professional networks, making introductions to colleagues and friends can help them solve problems and learn from different companies, locations, and educational perspectives. It can also show your interest in wanting others to succeed. Consider exploring how you can make e-mail introductions to become a reputable professional in your industry.
Essential components of an introductory e-mail
Here are the essential components to include when writing an e-mail to introduce two professionals:
Formalities: You can start by offering well wishes and a sincere greeting to both of them.
Connection: Next, you can write a few sentences to introduce each professional and establish a connection to help them understand the essence of the introduction.
Closing: Complete your letter by thanking them and wishing them a positive and meaningful connection.
How to introduce two people over e-mail
Here's a list of steps you can follow to introduce two people by e-mail successfully:
1. Write a thoughtful subject line
You can create a subject line that indicates the objective of your e-mail. Ensure your subject line is brief and informative so the recipients understand the purpose of the e-mail without even opening it. For example, a subject line like Introduction: Jane Meet Mark is straightforward and meaningful. If they share the same name, consider including their last names. In that case, your subject line can read Introduction: Mark Jones Meet Mark Smith as it's more explanatory than only Introduction: Mark Meet Mark.
You may also include the company names if you connect two individuals for business purposes. For example, I**ntroduction: Jane (Fale Company Ltd.) Meet Mark (Soul Enterprises).
2. Start with a greeting
After creating your subject line, you can start your e-mail by providing a polite and pleasant greeting. If one party initiated the introduction, you can address them and proceed to introduce the other party. If it's your idea to connect them, address them both. Consider using Hi or H**ello rather than Hey, as they're more appropriate in professional situations. For example, Hi Jane and Mark.
3. Include an opening sentence
After a professional greeting salutation, you can write your opening sentence to address both parties. Examples of opening sentences you can use include:
I hope this e-mail finds you happy, healthy, and well.
Thank you both for agreeing to this introduction.
I'm excited to introduce you to each other.
I hope you're both doing well.
I believe this week has been good for you both.
4. Address both parties
Next, you can address them and make the introductions. When introducing two people by e-mail, it's essential to mention who they are, how they're relevant to you, and why you're introducing them. This helps provide context to the introduction and can ensure successful outcomes. Be direct when describing how you know both parties and explain why you think they can mutually benefit each other.
For example, Mark, It's my pleasure to introduce you to Jane. She's currently studying to earn an MBA and wants to apply to a marketing agency in Toronto upon graduation. I believe her skill sets and work ethic can be a good fit for your growing firm.
5. Highlight their relevant achievements
You can also share a few of each party's accomplishments as you introduce them. Introducing them with nice words and compliments demonstrating their proficiency can indicate professionalism and make the introduction more meaningful. Highlight their abilities and how they can contribute to each other's needs and success.
For example, I met Mark at Lawson Enterprises, where he worked as the marketing team leader for the company. He achieved successful results for every campaign he led during his employment, so I know you can learn a lot from him by working at his firm.
6. Establish the connection
After introducing both parties, establish a connection by providing reasons you think they can help each other. You can also share any common interests you know applies to both parties to help them build a more personal relationship. For example, Aside from your passion for marketing, Mark is also a fellow university alumnus from Green Hills University, and I believe you're both from Toronto.
7. Include a call to action
Next, include a call to action (CTA) to suggest the next steps and an ideal communication channel. You can use a simple CTA like I'll let you handle it from here. You may also use a more specific CTA by suggesting they schedule a call, an appointment, or meet up for coffee. Consider naming the person you believe can follow up in your call to action. Examples of CTAs you can use when introducing two people by e-mail include:
Jane, I'll let you reach out to Mark for more information.
Mark, can you let Jane know a good time to meet?
Jane, can you e-mail Mark to schedule a call?
8. End with a professional greeting
After introducing both parties and including a CTA to help them contact each other, you can exclude yourself from the e-mail thread. It's often best to do this to let them connect personally and avoid receiving messages that aren't relevant to you. End your letter with a natural closing appropriate for your relationship with both parties. You can use any of the following professional greetings to end your letter:
All the best
Related: How to End an E-Mail
Tips for introducing two people by e-mail effectively
You can adopt the following tips to introduce two people by e-mail effectively:
Apply the introduction to other communication platforms. You can use this e-mail introduction method to introduce two people on other communication platforms. If they use business networking sites, social media platforms, or other online communication channels, you can also invite them to connect there.
Vary your introductions. Introducing one specific colleague too often may not be a good idea. Try to vary your introductions by calling different people within your network to make meaningful connections.
Receive approvals first. Before introducing two people over e-mail, it's essential to seek consent and receive their approvals first to maintain credibility in the industry. If one person asks to introduce you to the other party, seek their permission and receive a positive affirmation before making the introduction.
Be careful with personal information. When seeking both parties' consent, you can ask for their preferred contact information to share. Include only phone numbers once they assure you it's alright to do so.
Proofread your e-mail. After creating your first draft, proofread it to ensure you spelled both names correctly and included the right contact information for both parties. You can also check to ensure you attached all relevant documents mentioned in the e-mail to introduce them successfully.
Template for an e-mail introduction between two people
Here's a template you can reference to create your e-mail introduction between two people:
Dear [Name of the first person]
[Introduce the second person]
[Highlight their relevant accomplishments]
[Provide reasons for the introduction and establish a connection]
[Suggest a CTA]
Example of an e-mail introduction between two people
You can review this example of an e-mail introduction between two people to guide you when writing yours:
From: Melinda Dean
To: John Wilson
CC: Kate Parker
Subject: Introduction: John, Meet Kate
Hi John and Kate,
Thank you both for consenting to this introduction. John, I want you to meet Kate, who I mentioned earlier during our meeting. Kate is a developer at a writing company and a pro at Natural Language Processing (NLP). I worked with her for several years at Fall Publishing Ltd, and her work ethic is highly commendable.
Kate, John is my manager at Dale Communications. Like you, he's very passionate about writing technology and highly competent. John is seeking a candidate with excellent writing and NLP skills to fill the open developer position. I immediately thought of you, and he wanted to meet you.
John, I'll leave you to contact Kate and discuss the position. Thanks for the time taken to connect, and feel free to ask me if you need anything else.
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