7 Focusing Strategies (Plus Tips and When to Implement)
By Indeed Editorial Team
Published July 18, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Focus is a valuable ability that can help people complete their tasks at work and promote productivity in their professional lives. Focus strategies can increase productivity and improve task completion. Learning about these strategies can help you achieve your goals and minimize distractions. In this article, we discuss focusing strategies, explain how to improve focus with helpful tips, and highlight when to use them.
What are focusing strategies?
Focusing strategies are techniques that people use to improve their concentration and focus. You can use these strategies in various situations, such as when working on a project at work or studying for an exam. Some people may find that one method works better for them than another, so it's important to experiment with different approaches to see what works best for you.
7 strategies to improve focus
You can use several strategies to improve your focus. Some of these techniques are:
1. Taking breaks
When you're feeling overwhelmed or tired, it's challenging to focus on your work. Taking brief breaks can help you refocus and be more productive. Getting up and moving around for a few minutes or taking a quick nap can help refresh your mind and body to manage your task better.
2. Eliminating distractions
It's important to identify what is causing you to lose focus and eliminate those distractions. For example, if you're working on a project at work, you can close your e-mail program or turn off your phone to avoid distractions. You can also try working in a quiet environment or using noise-cancelling headphones to help you concentrate.
3. Limiting multitasking
Many people think they can improve their productivity by multitasking, but this can have the opposite effect. When you try to do two things simultaneously, your brain switches between tasks, leading to errors and decreased efficiency. Therefore, it's important to limit multitasking and focus on one task at a time.
4. Practising mindfulness
Mindfulness is a meditation that can help you focus on the present moment. When mindful, you pay attention to your thoughts and sensations without judgment, helping you stay in the moment and focus on your task. It's crucial to find a mindfulness method that works for you, as some people may prefer to meditate on their own while others may like guided meditation.
Exercise can improve your focus by increasing blood flow to the brain and releasing chemicals that improve mood and alertness. Taking a brisk walk or running can help you clear your head and be more productive. Exercise can also help you sleep better, indirectly improving your focus during the day.
6. Getting enough sleep
Sleep is essential for concentration and focus. When you lack sleep, your brain has difficulty functioning properly. This can make it challenging to pay attention and process information. Therefore, getting enough sleep is important so you’re alert during the day.
7. Starting with small steps
If you're having trouble focusing, starting with small steps is helpful. For instance, separate the material into manageable sections if studying for an exam. You can also set a timer for a specific amount of time and focus on your task until the timer goes off. Once you concentrate for short periods, you can gradually increase your task time.
When to implement focusing techniques
There are many situations when focusing techniques can be helpful. Some of these situations include:
Feeling overwhelmed: If you have many tasks to do and feel overwhelmed, it's challenging to focus on one. In this case, taking a break or eliminating distractions may be helpful.
Feeling tired: It's important to listen to your body when you're feeling tired. If it's a challenge to focus, taking a nap or exercising may help you be more productive.
Fulfilling a deadline: If you have an upcoming deadline, it's important to focus on your work and complete the task. It's beneficial to limit multitasking and practise mindfulness to help you stay in the moment.
Learning something new: When you're trying to learn something new, it's important to focus on the task. Start with small steps and split the material into manageable sections.
Tips to focus on your goal
Here are several tips you can use to focus on your goal:
Understand what motivates you
One way you can focus on your work goals is to understand what motivates you. You can experiment with different incentives to determine how you can motivate yourself to focus more on your tasks. Here are a few types of motivation you can use to stay focused on your goals:
Incentives: With incentive-based motivation, you reward yourself for reaching certain milestones. For example, you may decide that if you finish a large project by the end of the day, you may treat yourself to a nice dinner.
Achievements: Another form of motivation is achievement-based motivation, which is motivation based on the possibility of achieving something because of your work. Examples of achievements are promotions and awards.
Fears: Fear-based motivation can be a powerful way to incentivize focus. Fear of not reaching your goals or reprimands for not finishing tasks can help motivate you to concentrate on your tasks at work.
Related: Creating a Sense of Accomplishment at Work (Plus Importance) ### Write your goals
Another strategy for focus is to write your goals and keep the list in a visible location. This can help remind you of the reason you're working and improve your focus. Writing your goals can also help you create a plan for achieving them. The ideal goal is specific, measurable, achievable, realistic, and time-based. These attributes can help you ensure you reach your goals.
Set milestones for your goals
Once you've set a goal, you can set milestones to achieve it. This is helpful when you have an important goal to achieve. Setting milestones can help you stay focused by breaking a larger goal into smaller parts that feel more achievable. For example, if you set a goal to launch a small business by the end of the year, you can set milestones for writing a business plan, getting investors, and launching a website.
Create and follow a plan
Setting milestones is one form of planning to achieve goals. Planning can help you focus by helping you identify the smaller tasks involved in a big goal. Depending on your goal, you can use the following strategies for planning:
Schedule your time: One strategy for goal planning is to schedule time to work toward your goal. You can use digital tools or a weekly planner to help you schedule tasks.
Make to-do lists: To-do lists offer a way to visualize your tasks as you complete them. You can create daily, weekly, and monthly to-do lists with tasks that help you work toward your goal to help you maintain focus.
Practise time management
Besides scheduling and making to-do lists, you can use other time management strategies to help you focus. Time management is organizing and using your time effectively to complete your goal. Here are a few time management techniques you can use to promote focus:
Quadrant system: The quadrant system for time management involves separating your daily tasks into four categories based on the task's urgency and importance. The categories are: manage, focus, avoid, and limit. The strategy can help you focus on important tasks while remembering to avoid distractions.
52/17 rule: The 52/17 rule is a time management method where you work for 52 minutes and take a break for 17 minutes. It can help you maintain focus by giving you time to work and rest.
Pomodoro technique: With the Pomodoro Technique, you work for 100 minutes and take a 25-minute break. This technique can help you stay motivated and focused on your goals.
Bring your tasks to completion
When trying to focus on your work, it's helpful to bring your tasks to completion by finishing them before beginning the next one. This can help you avoid distractions and procrastination. It can also help you feel a sense of accomplishment as you complete each task.
Measure your progress
Measuring your progress can help you stay focused on your goal. This is because you can see how far you've come and how closer you are to achieving your goal. Measuring your progress can also help you identify any obstacles you can overcome.
Negative thoughts and emotions can affect your focus. It's important to avoid negative thinking by focusing on the positive aspects of your goal. You can also remind yourself of your accomplishments and the times you've achieved success.
Explore more articles
- What Is Controls Management and Why Is It Important?
- A Guide on How to Make a Mind Map for Project Managers
- Risk Management Framework: Definition, Components, and Tips
- What Is Mobile Device Management? (And Its importance)
- What Is Heuristics? (With Types and Examples of Application)
- What Is Workflow Diagramming? (With Benefits and Steps)
- What Is a Good Bounce Rate? (Plus Tips for Improvement)
- A Step-by-Step Guide on How to Draw on Word (With Tips)
- Pro Forma Definition, Types, and Creation (With FAQs)
- What Does a Business Coach Do? (With How to Become One)
- Relationship Marketing: What It Is and How to Use It
- What Is Fast-Tracking Project Management? (With Tips)