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Administrative Support Clerk - job post

Province of Nova Scotia
3.4 out of 5
Halifax, NSRemote
$3,259.64–$4,074.56 a month - Permanent

Benefits
Pulled from the full job description

  • Dental care
  • Life insurance

Full job description

Department: Public Service Commission

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 21-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies, and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership, and continuous improvement.


For more information on the Public Service Commission please visit the following link: Public Service Commission


About Our Opportunity


Are you a master multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast-paced environment and enjoy working as part of team? Then, this is your next career opportunity as an Administrative Support Clerk with Public Service Commission.


In this role you will be responsible for a wide range of administrative duties and you are considered the organizational hub of the office. You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating a variety of services and providing staff and partners with current and up-to-date information.


Primary Accountabilities


We count on your expertise to ensure efficient operations of administrative support functions through effective office management. Working in a fast paced, highly collaborative, and continuously evolving environment you are highly adaptable. You will ensure the effective coordination, and efficient operations of the office through your excellent client services. You will act as the liaison for staff, other government departments (federal, provincial, and territorial) as well as external stakeholders in a highly confidential environment.


A few of your key responsibilities will include:

  • Managing the Divisional Directors schedules;
  • Preparing & coordinating confidential letters, Ministerial Correspondence, briefing note materials, reports, presentations and documentation on behalf of senior leadership;
  • Managing meeting agendas, including minutes and following up on actions;
  • Routing and prioritizing all incoming mail, inquiries, and correspondence for the PSC;
  • Coordinating Directors travel and accommodations, as required;
  • Coordinating the division’s budget, monitoring forecast documents, processing invoices;
  • Welcoming, coordinating visitors and guests to the Argyle Street PSC Office
  • Arranging meetings and events; and
  • Ensuring constant innovation and administrative process improvements.

In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.


Qualifications and Experience


To be considered for this opportunity, you hold a 1-year course in a relevant field (ie business, administration, clerical) and in addition, you hold 3 or more years of administrative experience. An equivalent combination of training and experience may be considered.


You also have effective interpersonal, communication, and team collaboration skills. In addition, you are organized and can set priorities, and meet deadlines. You complete your work with autonomy, discretion, tact, and sound judgement.


You have excellent attention to detail, and you respect the confidential nature of your work. You have strong computer skills and are proficient in Word, Outlook, and Excel. You also possess experience with records management systems, and scheduling programs.


The competencies viewed as critical to the success of this position includes: analytical thinking, attention to detail, effective interactive communication, intercultural and diversity proficiency, adaptability and flexibility, client orientation, initiative.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency


An equivalent combination of education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Benefits


The Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files.


Additional Information


This specific role is required to be in the office 4 days a week at minimum. (remote work options will be contingent on operational requirements).


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules

Pay Grade: EC 03

Salary Range: $1,629.82 - $2,037.28 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


Current government employees may access this posting through the link below:


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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