Assistant Event Coordinator & Customer Service Representative
Sutdy Break Ltd. (O/A Les Traiteurs Bytown Catering) - Ottawa, ON

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Job Title: Assistant Event Coordinator

Location: Ottawa, Ontario (East)

Position Type: Permanent, Full Time

Anticipated Start Date: On or about January 14, 2013

Salary: Starting at $13.50 per hour

Working Schedule: Daytime, Mon-Fri


  • Visions Care Benefits
  • Medical Benefits
  • Perscription Benefits

Required Education: High School or equivalent

Experience: Would be considered an asset

Language Requirements: English and advanced French

  • Includes Reading Skills
  • Oral Understanding
  • Oral Expression
  • Written Expression

Position Purpose:
Assist the primary Event Coordinator in the coordinating of events and providing excellent customer service to all clients.

Essential Functions:

  • Operate office equipment, including computer (e-mail, word processing, spreadsheet and database software).
  • Participate in client meetings, assisting with the planning of their event, determining catering needs, rental requirements and other special offerings.
  • Responsible for the timely distribution of precise event requirements to the clients and other departments. Provide reliable follow through with staff and clients on all event related details.
  • Greet and orient incoming visitors. Provide excellent customer service as a front desk liaison, phone representative and first point of contact for the company.
  • Work cooperatively and communicate effectively with client, workers to ensure the highest level of service for guests.
  • Track and document changes in catering contracts, especially accounting for and receiving authorization for additional expenses, and complete final billings post-event.

Knowledge, Skills and Abilities:

  • Customer service and guest relations; principles of meeting planning and scheduling software.
  • The use of word processing, spreadsheet, and database software; active listening, problem solving, conflict resolution, and customer relations techniques; managing time and resources for the efficient operation of the department; effectively presenting information and responding to questions from groups of managers, guests, or the public; reading, writing, speaking, and hearing business English & French.
  • Use independent judgment and discretion to solve logistical and practical challenges and apply reasoning in situations where only limited standardization exists; communicate effectively and respectfully with diverse populations; work effectively in a team; service and maintain current accounts in a timely and effective manner; communicate effectively orally and in writing; calculate figures and amounts using fractions, decimals, and percentages; work safely; work overtime and/or occasional weekends.
  • Ability to work under pressure and meet tight deadlines.
  • Answer incoming client inquiries over the phone and by email.

Only those applicants who meet the above criteria will be contacted.