Human Resources Administrator
Softitler Canada Inc./Deluxe Media - Montréal, QC

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Softitler Canada/Deluxe Media is a leading provider of quality subtitling, closed captioning and translation services for major motion pictures studios, film festivals, broadcast and cable networks. We have offices in 5 countries worldwide and our clients are some of the largest studios and production companies in Hollywood. We currently have a great opportunity available for a:

Human Resources Administrator (1 year maternity leave replacement contract starting mid-April 2013)

Reporting to the Senior Director of Operations in Montreal and to the Human Resources Manager in the United States, the HR Administrator functions in a generalist capacity and is responsible for the administration of all Human Resources activities within the Montreal office location and for providing HR advisory services to department managers and employees.

Primary responsibilities:

  • Payroll: Verify and approve timecards on a weekly basis using Kronos and verify payroll register and summary on a bi-weekly basis
  • Benefits Administration: Administer and maintain the employee group insurance and RRSP contributory plans
  • Employee files: Maintain employee contracts and addenda, job descriptions and training records, handle resignations, prepare employment letters
  • Full Recruitment Cycle for full-time & part-time employees and interns: Post the ads internally and externally, prescreen candidates, schedule interviews and tests, check references, deliver the orientation session and ensure the integration of new employees
  • Management Relations: Provide counsel and interpretation of HR policies, programs and procedures; update management and employees of latest HR practices and Quebec labour laws
  • Employee Relations: Communicate HR updates to employees, act as a point of contact for the employees; handle all employee relation issues and assists in counseling and corrective actions
  • Training program: Analyze training needs, develop, and deliver training plans and programs for managers and employees; organize external training sessions for employees and managers and ensure that all office training eligible to Bill 90 is recorded and documented
  • Health and Safety/Security: Participate on the committees, ensure compliance with regulations and standards
  • Regulatory Compliance: pay equity, employment equity and compliance with Office québécois de la langue française (OQLF)

Other Responsibilities:

  • Develop HR annual budget and monitor annual spending
  • Organize government subsidized in house French language classes for employees
  • Reports and analysis:

oConduct exit interviews with departing employees. Prepare reports and analysis of exit interview data to Management and provide recommendations for retention actions
oGenerate monthly invoices for group insurance providers and other vendors and ensure that the Accounts Payable department processes them in a timely fashion
oPrepare and submit monthly census, OT reports, hiring status reports, financial reports and other reports as requested by management

  • Leaves:

oTrack and approve all employees and management vacation, sick day and banked overtime balances and validate payroll’s quarterly vacation accrual reports
oHandle all leaves (maternity, paternity, parental, sick, short term and long term disability cases)

  • Help prepare and submit hire justification request forms and obtain approvals for all replacements, promotions, salary adjustments and additional headcount requests via the HR Hire Portal
  • Handle international long term business assignments and office transfers to/from Montreal including all immigration paperwork
  • Participate in the annual performance review process
  • Work closely with the Administration, Finance and IT departments composed of 3 staff members and attend weekly and/or bi-weekly management, IT, admin, social committee and security meetings
  • Facilitate employee relations, problem solving and morale building in the facility
  • Participate in the organization of corporate events

Education, Experience and Competencies:

  • Bachelor’s degree in Human Resources or in Business Administration/Management with a specialization in human resources management
  • Minimum of 2 to 3 years of HR experience in a generalist role
  • Strong knowledge of employment standards and Quebec labour laws
  • Superior verbal/written communication skills in English and French are essential
  • Excellent knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Very conscious of the importance of confidentiality
  • Supervisory and coaching skills are necessary
  • Good organizational, interpersonal and problem-solving skills
  • Autonomous, detail-oriented
  • CHRP designation would be preferable


  • $40,000-$45,000 per year

Softitler Canada is located in the heart of downtown (metro McGill). Our dedicated team is young and dynamic and come from a variety of backgrounds. If you have the drive and the desire to work in a challenging and exciting environment, then we’d like to hear from you.

Please e-mail your resumé in English with e-mail subject title “Human Resources Administrator”