This position will provide assistance to Project Manager in tender process: including preparing Tender forms, schedules, drawings, copy specs and coordinating delivery to sub-contractors; prepare forms and sheets needed by sub-contractors including Purchase Orders, Site Instructions, project contact sheets; Collect subcontractors’ Health and Safety policies, Ministry of Labour Registration of Constructors, Insurance Certificates, and any other legislated documents; collect subcontractors’ information i.e. warranties, certificates, drawings and prepare and distribute all close-out documents for manuals; ensure most current project drawings are available and accessible; coordinates the flow of information internally and with other departments and subcontractors, on behalf of the PM; prepare, key in, edit and proofread correspondence, change orders, invoices, presentations, brochures, publications, reports, forms and distribute accordingly; sort, process and verify applications, receipts, expenditures, forms, faxes and other documents; organize meetings required by PM; record and prepare minutes when required; order office supplies and maintain inventory; answer telephone and electronic enquiries and relay telephone calls and messages; ensure and enforce compliance to all company, client and legislated Safety policies and procedures; may be assigned other duties from time to time.
High school diploma is generally required; completion of college or other business administration courses are an asset; 3-5 years of experience working in a similar role in the Construction industry; knowledge of general administrative and clerical procedures; knowledge of computers and relevant software applications: Microsoft Office, Internet; Knowledge of customer service principles and practices; strong keyboard skills; strong mathematical ability.
This person must have excellent communication skills, customer service skills, organization and planning skills. Candidate must be very attentive to detail and reliable.
Typical office hours: Monday to Friday – 9:00 am – 5:00 pm
Great environment to work in. This is a great opportunity to work with performance driven, talented and growing team. We offer competitive remuneration and benefits.
If you are qualified and interested in this role, please apply today!
We thank all applicants, but only those selected for an interview will be contacted.