H2O Energy Services is currently seeking an Office Manager/Receptionist for our Clairmont, Alberta location.

Summary: The Office Manager/Receptionist’s primary responsibility is to assist and support the Area Manager with the detailed processes, procedures, and analysis in running their area operations as a complete business unit. This individual maintains records for accuracy of revenue, expenses, assets, rentals, labor costs, and overall financial performance analysis. The Office Manager/Receptionist will also be responsible for office administrative duties.

Essential Duties and Responsibilities:
Assist the Accounting Department:

• Revenue

-Maintain job summary spreadsheet daily
-Invoice the customer within three days from the date of job completion

• Expenses

-Create “Purchase Orders” for every expense purchase request
-Create “Authorization for Expenditures” for every asset purchase request
-Code all purchases

• Assets Tracking
• Rental Equipment Log

-Maintain the rental equipment spreadsheet

• Month end related duties

Assist the Human Resources Department:

• New Hire paperwork and orientation
• Monitor daily hours for each employee
• Monitor and record allocation of labour costs
• Prepare accruals at month-end for the hourly employees
• Monitor uniforms – purchase/rentals and related costs

Office Administration:

• Greet all visitors by offering refreshments, inform the appropriate staff of their arrival
• Manage switchboard, routing calls as appropriate
• Receive incoming packages and prepare outgoing packages
• Deal with all inquiries via phone, email and general correspondence
• Manage procurement of all office and kitchen supplies
• Compiles and maintains an up to date directory of telephone numbers and email addresses
• Ensure reception area is kept tidy and organized
• Administrative duties as required

Job Requirements:

• 2-5 years of office administration/accounting experience
• Must possess valid driver’s license and be eligible to drive a company vehicle according to company's guidelines.
• This position requires self-awareness and initiative.
• Demonstrated ability to provide the highest level of customer service to internal and external customers.
• Excellent interpersonal and communication skills and attention to detail.
• Strong skill in MS Outlook, Word, Excel, PowerPoint and outlook.
• Strong written and oral communication skills including professional telephone etiquette.
• Ability to multitask and manage a fluctuating workload.
• Ability to work in a team environment.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multi-task, manage changing priorities and work independently with little or no supervision.
• Ability to follow verbal and written instructions.

Physical Demands:

• Ability to lift 1-15 lbs.
• Involves sitting at a desk for extended periods of time.
• Manual dexterity to operate specialized equipment.
• Ability to hear telephone conversations and speak clearly.
• Needs high degree of concentration in a busy area.

Work Environment:

• Monday through Friday, over-time as required.
• Primarily working in an office environment, but may be required to observe field operations in varying environment conditions.