Title: Administrative assistant Start date: TBD Type of employment: permanent and contract Hourly / Salary: according to experience Hours: 40h/week Are you looking for a challenging work environment that is constantly evolving? Do you wish to pursue a career with a company where your skills are sought after and made to contribution? Bombardier Aerospace is a world leader in the design and manufacture of innovative aviation products and services for the business, regional and amphibious aircraft markets. Since 2007, Aerotek is the chosen agency to provide specialized workforce to Bombardier for hourly positions (production) and technical positions (administrative).
Bombardier is presently looking for an administrative assistant for Dorval and Ville-Saint-Laurent. In your role you will be asked to: * Coordinate meetings, appointments, travel reservations and organize business trips. * Filter incoming calls and follow up on various information requests pertaining to the department. * Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software.
Consolidate expense claim reports and prepare documents in the appropriate format. * Write internal and external correspondence in English. * Ensure follow up on projects, budget and buying office supplies. * Maintain confidential files and folders.
Act as a liaison between high management, management, employees, external bodies and the public. * Compile and update data for various reports on the department activities. * Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. * See that requirements and internal guidelines are respected.
See to the filing system and document management. * Ensure follow up on activities and files of his/her supervisor. Qualifications: - Possess five (5) years experience - Possess a minimum of a high school diploma - Good knowledge of MS Office (Word, Excel, Power Point) - Knowledge of Lotus Notes and Org Plus an asset - Bilingual (French and English) (spoken and written) - Great organizational skills, team spirit, professional - At ease working with all management levels