Pure North S’Energy Foundation is a growing health and wellness program looking for a full-time Assistant/Records Clerk who is highly motivated in helping others maintain a healthy lifestyle and provide support to our Operations Manager. This is a great opportunity for someone who is looking to grow and expand their career while being a part of the bigger picture.
Reporting to the Operations Manager, the Assistant/Records Coordination Clerk performs a variety of confidential administrative, secretarial, clerical and data entry duties. This position provides administrative support to the Office Coordinator, Executive Director and other departments on a daily basis.

Some key responsibilities include:
Coordinate workload planning and calendar management activities for the Operations Manager, ensuring that deadlines are met and issues are tracked and addressed in a timely manner

Provide administrative support, including taking minutes, preparation of reports, letters, presentations, and faxes and completion of office tasks such as copying, data entry, couriers, mail, and filing

Receive and distribute incoming correspondence (mail, email, faxes and other) as appropriate

Coordinate travel arrangements (assisted by the Operations Manager), banquet room bookings, lodging and assist with catering arrangements as required

Work closely with all departments to maintain accurate information and updates of all trip itineraries

Arrange client/partner meetings through Outlook

Establish and maintain electronic/hard copy files and records of all employee files

Compile information for projects, meetings, and report generation

Track, complete and submit expense reports

Produce employee contracts and confidentiality agreements as needed

Requirements:
Well developed interpersonal and communication skills, with the ability to adapt to a range of management styles and to communicate with individuals at all levels of the organization

Ability to exercise sound judgment and discretion, particularly in the handling and delivery of confidential material

Strong organization and time management skills; self starter capable of handling and taking ownership of projects and managing projects from start through to completion

Must have experience with Word, Excel, Access and data base type software

Strong attention to detail

Positive, professional attitude

Exceptional problem resolution skills; ability to utilize personal resourcefulness to create solutions

Must be available to work outside of regular hours on occasion

Minimum of 4 years administrative experience in an office environment – Medical/health care environment preferred

Experience in a professional and confidential capacity

How to apply:
Please send your cover letter and resume to Allison.Lee-Sadowy@purenorth.ca
CalgaryJobs.net - 10 months ago