OCCUPATIONAL HEALTH AND SAFETY ASSOCIATE
Sheridan College - Toronto, ON
Reporting to the Manager, Occupational Health & Safety, the Occupational Health & Safety (OHS) Associate supports the Occupational Health and Safety team by coordinating and administering OHS activities and services in the areas of training, customer service and communications (e.g. website, bulletin boards and first point of contact). The incumbent provides some targeted training and advisory support to client managers to help guide and ensure compliance with relevant Health & Safety policies, procedures and protocols.
Specific Responsibilities include:
Provides administrative support to the OHS team and is responsible for administrative coordination and maintenance of OHS training, documents, communications and other OHS program activities.
Participates in activities in the OHS program and Enforces Sheridan OHS policies and procedures
Ensures practices and standards are compliant with regulatory and legislative requirements; Compiles data, statistics, and other information for high level planning and monthly performance reporting.
Ensures compliance with Regulation 1101 by maintaining and monitoring inventory of First Aid Stations; tracks, coordinates (and may conduct) First Aid training; maintains a list of designated first aiders.
Monitors the requirements of WHMIS program to comply with WHMIS regulations and coordinates/administers Sheridan’s Industrial Hygiene & Hazardous Waste programs.
Assists Manager and Specialist with inspections, assessments, investigations and audits to ensure compliance (e.g. industrial hygiene). Makes recommendations and resolves operational issues within scope of role, as appropriate.
Addresses straight-forward health & safety complaints. This includes simple investigations, action plans and follow-up.
Works with client managers to ensure adherence to relevant OHS policies/procedures and that supplied personal protective equipment is used.
Acts as the first contact point for OHS related inquiries or issues. Prioritizes, resolves or redirects/escalates queries as appropriate.
Maintains Health & Safety communications to employees through email, bulletin boards, development and updates of on-line tools and web page to ensure they have access to up-to-date health and safety information.
Works with Organizational Learning & Development Specialist to coordinate and track training sessions to ensure employee awareness of their OHS responsibilities and compliance under OHS legislation (e.g. new employee orientation, Workplace Violence Supervisory training, WHMIS training, slip & fall arrest program, back care & safe lifts/carries).
Attends JHSC meetings at all 4 campuses to provide support, guidance and act as a resource and provides ongoing training to Committee members about their roles & responsibilities and Sheridan’s OHS program.
Under the direction of the Manager, performs workplace audits, assessments and inspections to identify potential or actual hazards in the workplace (e.g. checks grounds and construction sites). Advises on preventative, corrective measures required.
Analyzes trends emerging from incident investigations. Identifies simple root causes and prepares related recommendations to address and remove the problem.
Administers/maintains paperwork for 3rd party contractors (e.g. H&S prequalification documents)
The successful candidate will possess a three year College Diploma or University Degree in Occupational Health and Safety or a related field, along with at least two years progressive experience in the field of Occupational Health and Safety, including administering safety programs and policies and conducting simple accident/incident investigations (or an equivalent combination of relevant education and experience). Knowledge of the Occupational Health and Safety principles and familiarity with the Occupational Health and Safety Act, Environmental Protection Act, Transportation of Dangerous Goods Act, Workplace Safety and Insurance Act, and the Fire and Building code is required. Experience coordinating and delivering training programs and workshops would be considered an asset. The successful candidate must have excellent interpersonal and communication skills with a focus on customer service as well as possess demonstrated experience working collaboratively with others. In addition, excellent research, analytical and organization skills are required.