KIK CUSTOM PRODUCTS
KIK CORPORATE HEADQUARTERS
OFFICE ADMINISTRATOR / RECEPTIONIST
6 to 8 Month Contract
$28,000 to $34,000

KIK Custom Products is the manufacturing partner to some of the world's largest retailers and brand owners. Each year, more than two billion units representing thousands of different consumer products leave our plants destined for North American households. From shampoos, soaps, body lotions, and sunscreens, to air fresheners, household bleach, cleaners, and additives for swimming pools and spas, we manufacture products found in households across North America, as well as a line of industrial cleaning and sanitation products for hospitals, schools, health clubs, restaurants and other businesses that demand high quality cleaning supplies.

KIK Custom Products' Custom Division is the #1 contract manufacturer for the Consumer Packaged Goods industry (CPG) and the largest contract manufacturer for some of the world's largest CPG companies. We provide total end-to-end, low-cost manufacturing and logistics solutions. Moreover, as a contract manufacturer of leading consumer brands, KIK understands the importance of product quality, integrity and customer service.

If you are committed to quality work and customer service, if you thrive in an environment of change and opportunity, and if you are looking for a company focused on growth, check out our current job openings in Canada or the United States.

This position is located in our Corporate Headquarters in Concord, ON.

Responsibilities:
Position Summary:
The Office Administrator / Receptionist is the first point of contact for all customers and visitors to KIK. The receptionist is required to provide high quality customer service when greeting customers in person and over the phone, Provides reception and administrative support, requiring initiative and judgment, to corporate head office. This position will also provide general office management and administrative support to staff as required, while working with minimal direction and using a high level of reception and administrative skill, and or technical knowledge. Works independently within established guidelines and liaises with internal and external contacts.

Reception:
Maintain the office in a professional manner by ensuring that kitchen, boardroom and reception areas are kept tidy
Manage access to premises, allow building entry and ensure security procedures are followed. Register visitors and issue/track ID cards
Greet visitors, inform staff that their guest has arrived
Review meeting room calendars for the day to prepare for upcoming meetings and maintain the calendar as new meetings are booked
Prepare boardroom and refreshments for meetings and arrange for IT resources if needed. Ensure meeting rooms are tidied after each meeting
Send and receive/distribute faxes

Office Administration Duties:
Mail: Sort, scan and distribute incoming mail. Prepare outgoing mail on a daily basis and post.
Lunch program: place orders in a timely manner, place late lunch orders, ensure delivery of all lunches and follow up accordingly
Catering: Coordinate all catering requests for meetings and assist with pre/post meeting set-up and takedown in boardrooms as required
Couriers: Receive, sign for and distribute couriers/deliveries. Notify staff of delivery. Coordinate/prepare outgoing local and out-of-town couriers.
Supplies: Monitor the use of supplies and maintain an adequate inventory of office/kitchen/bathroom supplies. Order as needed: office supplies, company stationary, business cards, kitchen/toiletry consumables, coffee, water, toners
Meeting Coordination: Assist with coordinating corporate/divisional meetings, group off sites, etc.

General Administration:
Assist with preparation/assembly of Board/Audit books
Schedule and co-ordinate travel arrangements for assigned individuals
Update corporate phone list on a quarterly basis
Occasional errand run (post office, Staples)
Photocopying/collating as required and performing other general administrative/clerical tasks

Office/Building Management:
Ensure proper maintenance of premise. Liaise with building management where necessary to resolve facility complaints (temperature, noise, etc) Arrange trades for general maintenance issues/repairs

Qualifications:
Ideal Candidate Experience, Knowledge and Skills:
Demonstrates experience in reception and administration procedures (general knowledge of mail centre and couriers)
Sound interpersonal and communication skills, detail oriented and organized
Demonstrates willingness to adapt to different situations and tasks on a day-to-day basis
Demonstrates sound judgment regarding confidential and sensitive matters
Well developed skills and knowledge of Microsoft office suite, in particular; Word, Excel, PowerPoint and Outlook
Takes initiative and is willing to go the extra mile to get the job done
Bright, cheerful and helpful personality
You enjoy organizing and helping your colleagues
Post secondary education preferred
Current valid drivers license

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KIK Custom Products - 14 months ago