Global Investment Banking is seeking an experienced Receptionist. This is a temporary 6 month assignment with the possibility of it becoming permanent. The successful candidate will have 2-4 years corporate reception experience and be able to perform a wide variety of administrative & clerical duties.
First point of contact for the office. Attend to visitors and deal with inquiries on the phone, face to face and through e-mail.
Maintain boardroom schedule and coordinate catering requirements
Tidy and maintain client facing areas
Maintain global staff directory database
Train and oversee temporary help
Process invoices to AP; assist with chargeback and reconciliations
Process RBC research subscriptions and entitlement requests
Coordinate packages and couriers (Fed Ex, Inter-office mail, letters, and local couriers).
Maintain visitor log and/or call record, provide security passes/badges
Provide other administrative support as required: typing, filing, mailing, photocopying and binding books
Job Requirements: (Knowledge/ Experience):
Education and Experience
2-4 years corporate reception experience
Outstanding customer service principles and practices
MS Access a must, Word, Excel
Knowledge of administrative and clerical procedures
Excellent verbal and written communication skills
Professional personal presentation
Required Skills/ Competencies/ Attributes:
High School Diploma / GED
Required Accreditation(s): Special Conditions:
Diversity in the workplace, one of our shared values, lies at the heart of our rewarding, open, supportive and inclusive work environment. We respect and respond to the many competing and evolving priorities in our lives so you can focus on what you can do best – put clients first.