Keep immediate superior informed of phone calls and mail received;
Coordinate signature of documents: correspondence, cheques, proceedings, notices, etc, and maintain updated list of documents received and sent;
Follow-up on certain administrative files and issues;
Handle business travel arrangements for the immediate superior and other member of the team;
Liaise with immediate superior and other members of the team when they are away from the office, and handle on their behalf any files, issues or matters that can be settled appropriately;
Produce monthly expense accounts for the members of the team;
Control quality of any documents issued in the name of your immediate superior and other department staff, and ensure compliance with secretarial standards and procedures in effect at Ivanhoe Cambridge.