Site Administrator
Nuna Logistics Limited - Yellowknife, NT

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Site Administrator
2 weeks in / 2 weeks out
Gahcho Kue Site - Northwest Territories

The Site Administrator assists the Project Manager/Project Superintendent/Operations and Human Resources. The Site Administrator maintains a professional corporate image as the corporation’s contact person with the client/customer, and various subcontractors and other corporations.

ACCOUNTABILITY

  • Appropriately seeks advice and/or approval from Nuna Management and/or clients
  • Effectively addresses project challenge
  • Develops, coordinates and implements solutions to project challenges
  • Works with others to address challenges
  • Appropriately seeks advice and/or approval from Project Management and/or Nuna Management.
  • Maintains reporting and communication procedures
  • Ensures that the job site is safe, free of hazards and/or dangerous conditions prior to the commencement of any work

BUSINESS RESULTS

  • Achieves performance according to Key Performance Indicators..
  • Achieves performance according to contract deliverables
  • Anticipates issues and implements solutions before problems occur.
  • Accurately reports business results and key issues on a timely basis.
  • Report to Supervisor prior to starting work and at the end of shift.
  • Undertake other administrative duties as requested from time to time by the Project Manager/Project Superintendent/Operations/ and Human Resources.

TECHNICAL SKILLS AND KNOWLEDGE

  • Demonstrates excellent communication skills (verbal).
  • Demonstrates strong planning knowledge and skills
  • Applies Nuna policies and procedures in a consistent and conscientious matter
  • Provides accurate and timely daily/weekly reports
  • Collect and review employee timesheets on a daily basis ensuring all fields are completed correctly.
  • Inform the Project Manager/Superintendent of any discrepancies found upon daily review of employee timesheets
  • Accurately enter data from employee timesheets into the LME Database
  • Monitor and enter material chargebacks into the database from invoices.
  • Compile LME Reports produced from entries into the database for signed approval from the Superintendent and designated client representative.
  • Maintain any required filing to support the database.
  • Maintain Site Admin cross shift notes to keep cross shift informed and up to date of work activities that have transpired with the cross shift has been on days off.
  • Review on a timely basis with Operations Office – any work activities transpiring on site affecting invoicing/billing (eg. Change to client work codes, labour and equipment rates, equipment movement, new subcontractors onsite.
  • Manage confidential employee information and keep information locked in a secure area.
  • Forwards employee disciplinary action records received from the Project Manager/Superintendent to Company HR Department in Edmonton.
  • Provide administrative assistance with regards to employee forms, documents, and benefits.
  • Assist with travel arrangements for personal from point of hire to work location and return.
  • Management of rotation schedules and assessment of personal requirements
  • Preparation of weekly crew changes for Yellowknife Travel Department and Client/Owner
  • Coordinate project office supplies: ordering and maintaining inventory.
  • Ability to exercise good judgment in recognizing scope of authority and protecting confidential information.
  • Receives the public and answers questions; responds to inquiries from personnel, citizens, and others refers them to appropriate persons, as necessary.
  • Demonstrates strong knowledge of appropriate computer software (Prolog, Excel, and Microsoft Office etc.).

RELATIONSHIP BUILDING

  • Develops and maintains excellent interdepartmental relations to ensure an efficient and collaborative work environment.
  • Communicates effectively and respectfully with site Employees of all origins.
  • Communicates effectively to overcome cross-cultural barriers and create solid relationships.
  • Communicates respectfully and effectively in a cross-cultural environment.

TALENT DEVELOPMENT

  • Proactive in teaching, providing guidance and developing new employees with respect to Nuna policies and procedures.
  • Involved in the process to identify manpower requirements and make recommendations to Human Resources.

Location: Northwest Territories
2 in / 2 out rotation. 12 hour days
Hourly rate is $29.66 with overtime
Benefits
Flights and accommodations provided

Prior to employment, candidates may be required to undergo a pre-employment medical and criminal record check that may include fingerprinting

Interested candidates are asked to forward a resume in confidence to: 780-434-7758 or to the email address provided


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About this company
Nuna Logistics Limited, Inuit owned, is a highly regarded civil construction company with hundreds of employees working across the Arctic...