Event / Communications Coordinator
The Economic Club of Canada - Toronto, ON

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POSITION DESCRIPTION:

Reporting to the Director of Operations, the Event/ Communications Coordinator is responsible for assisting in the planning and execution of over 150 Economic Club of Canada events per year. The Economic Club is an exciting, fast-paced environment requiring the ability to juggle multiple competing tasks and demands. The Economic Club of Canada is a national organization that brings together the most influential minds from across Canada to discuss the most pressing issues of the day.

RESPONSIBILITIES

  • Superior knowledge and genuine interest in current affairs and politics
  • Assist with sponsorship, research and speaker outreach
  • Active involvement in all relevant marketing activities and the development of new event ideas to build the ECC brand
  • Assisting with the coordinating of events, oversee set-up and teardown of events, coordinating guests lists, seating plans and A/V requirements
  • Conduct research, make site visits, prepare run of shows for clients
  • Working with the Director of Operations to follow detailed critical path for each event and ensuring consistent quality across all events.
  • Maintaining a calendar of events and planning timelines to ensure that all elements are prepared in advance
  • Working with the finance department to reconcile final accounting of each event.
  • Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service
  • Other administrative responsibilities as required for the proper function and execution of events (Answering calls, taking and processing registrations, invoicing etc.)

QUALIFICATIONS

  • Minimum three (3) years of experience in a similar role
  • Outstanding organizational skills and incredible attention to detail
  • Ability to problem solve in real-time and adapt quickly to changing parameters or issues
  • Ability to work independently and under pressure with a high degree of accuracy and organization
  • Intermediate MS Office skills
  • Excellent interpersonal communication skills, written and verbal
  • Must possess professionalism when dealing with a senior A-list clientele
  • Collaborative team player with a positive "can do" attitude
  • Eager, driven and highly motivated
  • Looking to grow with an organization
  • Proven ability to multi-task and prioritize in a timely manner
  • Looking for someone extremely creative with a “think outside the box” mentality
  • Self-directed with the ability to work as part of an effective team
  • Must be flexible and willing to travel and work outside of regular business hours on occasion
  • Experience in public speaking an asset

Qualified candidates are invited to submit a cover letter and resume quoting
"EVENT/ COMMUNICATIONS COORDINATOR POSTING' in the subject line.

Only those candidates that are selected for an interview will be contacted. No phone calls please. Thank you!


Indeed - 20 months ago - save job - block
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