OFFICE ADMINISTRATOR/FINANCE
vpi Inc., Etobicoke - Etobicoke, ON

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Administration:

  • To manage stock control and ordering of supplies, including stationery and letterhead, office sundries, stamps, and kitchen supplies
  • Prepare monthly invoices
  • Collect and distribute couriers and mail on a daily basis
  • Coordinate reservations and meeting schedules
  • Handle occasional telephone calls from clients
  • Liaising with property management re suite maintenance issues
  • Book onsite conference room as needed
  • Ordering lunch for lunch & learns
  • Making regular deposits
  • Posting subcontractor time on a weekly basis until a better method is rolled out to subcontractors
  • Maintain the filing system for all administrative and financial documents
  • Prepares and monitors office budget expenses

Finance:

  • Prepare maintenance invoices on a monthly basis and process renewals (when Manager is away from the office)
  • Enter purchase invoices on a weekly basis
  • Matching invoices to cheques generated from NAV for weekly AP run
  • Entering partner expense claims to draft level for Finance review
  • Monthly credit card statement reconciliation and receipt chasing
  • Generating refreshed licenses for CS dept as required
  • Ability to order software/update licenses
  • Perform other related duties as required

Skills

  • Office administration and bookkeeping procedures
  • Knowledge of accounts payable, accounts receivable and maintaining general ledgers
  • Ability to maintain a high level of accuracy in preparing and entering financial information
  • Must be reliable, dependable, self-motivated and strong in time management
  • Demonstrated strong team work ethic
  • Proficient in MS Office (Word, Excel, PowerPoint and Outlook), SharePoint, and ability work within Web based applications
  • Strong organizational ability
  • Minimum High School diploma. Continuing education in job-related programs is an asset.

Greater than one year of administration experience in a corporate office environment. Experience in the professional consulting services business sector is beneficial.

vpi Inc. is advertising this position on behalf of an employer in Etobicoke. Preference will be given to applicants who are not currently in school or are not currently working full time or who are working less than 20 hours per week. Please submit your resume and a vpi representative will contact you.


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