Do you have 2 years+ of experience working as an Administrative Asisstant or Receptionist in a corporate environment? Are you looking to grow with a company by bringing your existing skills and acquiring new ones along the way? Our exceptional Toronto based client is looking for a candidate that has the drive to succeed and join their growing team within an Office Coordinator role.
Role and Responsibilities
Coordinating office duties, in addition to supporting an executive team within a corporate office setting.
Performing office duties such as mail (pick up, sorting, distributing) Arranging for delivery and receipt of courier packages.
Actively greeting guests and members.
Dealing with building manager and maintenance staff with respect to general upkeep of office.
Performing basic office maintanence such as keeping reception area, boardroom, and kitchen clean and tidy.
Conferences (setting up conference calls for speakers/panels, registrations for staff).
Utilizing written communication skills in terms of dictation and typing submissions, documents and correspondence.
Basic filing duties pertaing to photocopying, binding, maintenance of electronic and hard copy filing systems.
Handling travel arrangements/itineraries (booking flights, hotels, car rentals).
Scheduling and organization of committee meetings (including sending out notices, ordering lunch, arranging conference call lines, set-up/clean up).
Keeping stock of inventory and dealing with vendors of office supplies, equipment, and furniture.
Formatting of newsletters/reports.
Answering general phone and Email inquiries and directing incoming calls to the appropriate person.
Managing Subscriptions (newspapers, magazines).
Making bank deposits, getting cheques signed.
Managing the phone system, postage meter, photocopiers and service calls on the computer systems.
Qualifications and Experience
Proficiency in Microsoft Windows environment, Microsoft Word, Outlook, Excel, PowerPoint and ability to learn an Association Management System
Ability to manage a Meridian telephone system, set up voicemail, add and delete users.
Professional telephone manners and ability to effectively communicate with senior business leaders.
Excellent writing skills, grammar and spelling.
Positive attitude, excellent interpersonal skills, and the ability to fit into a small office.
Well-organized and capable of handling multiple priorities in a highly demanding environment.
Ability to work with others, but with the confidence to take initiative and work on your own.
Ability to learn basic aspects of the office server including setting up email accounts, troubleshooting,etc.
Other Projects as they arise.
Education and Certifications
Minimum education required: College Diploma