Office assistant and Secretary
Zomaron Merchant Services - London, ON

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The Administrative Assistant is responsible for providing administrative and clerical services in
order to ensure effective and efficient operations. The incumbent must maintain strict
confidentiality in performing the duties of the Finance and any Operations aspect. The
incumbent must also demonstrate the following personal attributes:

  • be honest and trustworthy
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics

Core Competencies

  • Customer Focus
  • Communication
  • Energy & Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Operating Equipment
  • Ethics and Integrity

Job Duties

1. Provide administrative support to ensure operations are maintained in an effective, up
to date and accurate manner

Main Activities:

  • Type correspondence, reports and other documents
  • Maintain office files
  • Open and distribute the mail
  • Take minutes at meetings
  • Distribute minutes
  • Coordinate repairs to office equipment

2. Provide receptionist services
Main Activities:

  • Greet and assist visitors
  • Answer phones
  • Direct calls and respond to inquiries
  • Perform other related duties as required
  • Adhere to all data center policies and procedures
  • Escalate technical and facilities issues appropriately
  • Be A Value To The Team -- However, Whenever, Wherever, Whatever (responsibilities will

change from time-to-time and because we are small and nimble, you will be asked to fulfill a
variety of roles and responsibilities).

Requirements

  • College Diploma or an acceptable combination of education and progressively

responsible experience

  • Excellent writing skills, including proper spelling, grammar, and punctuation
  • Superior time management skills, multitasking skills, and the ability to prioritize tasks

with minimal supervision

  • High level of sound and independent judgment, reasoning, and discretion
  • Ability to interpret and implement company policies and procedures
  • Professional, responsive, and positive work attitude is essential
  • Resourcefulness and flexibility
  • Previous experience in handling confidential or sensitive information; knowledge of

applicable data privacy laws

  • General mathematical skills
  • Knowledge of supplies, equipment, and/or services ordering, as well as inventory

control of these items

  • Able to maintain filing systems and basic databases
  • Meticulous records maintenance skills
  • Superior telephone manners and strong interpersonal skills
  • Strong verbal skills to communicate with all levels of the executive team
  • Strong customer service orientation

Indeed - 21 months ago - save job
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