Director of Finance
YWCA of Banff - Banff, AB

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Position Profile

Position title
Director of Finance
Reports to
Chief Executive Officer
Area of work

The Mission of the YWCA of Banff is to empower women and their communities through leadership, advocacy, and provision of meaningful services.

The Director of Finance is responsible for planning, directing and controlling financial and administrative functions for the organization by following policies and procedures in accordance with accepted standards and applicable legislation. The Director also oversees all financial issues associated with Human Resources including payroll, benefits and policy development.

The ideal person for this position will possess the required skills and experience and demonstrate a commitment to support the values of the organization and work towards achieving the Mission.

Duties and responsibilities
The Director of Finance reports directly to the Chief Executive Officer and is responsible for managing financial, human resources and administrative functions. This includes preparing the budget; conducting financial analysis and preparing financial reports; developing and implementing an effective system of accounting; managing the payroll system and maintaining accurate and current records.

Specific responsibilities include but are not limited to:

1. Participate in the provision of effective strategic, financial and human resources planning and information

Primary Accountabilities:
Provide advice and guidance to the Chief Executive Officer on financial and policy issues
Participate in strategic, financial and human resources planning with the senior management
Research, prepare and submit the annual budget
Prepare detailed reports on financial, human resources and administrative matters
Attend meetings and make presentations to the Finance Committee and the Board of Directors

2. Provide comptrollership functions in order to ensure finances are managed according to legislation, policies and procedures and generally accepted accounting principles

Manage accounting and financial systems and maintain full and accurate accounting records
Conduct financial analysis and prepare detailed financial reports and statements
Provide financial and accounting advice, direction and leadership
Ensure compliance with financial legislation, policies and procedures
Develop and implement purchasing practices and monitor the purchasing system
Prepare tender documents and administer contracts and grants
Prepare the annual audit and respond to auditors’ comments concerning finances and operations and direct required action to address deficiencies
Approve the Chart of Accounts and maintain commitment controls
Implement and monitor payment authority practices
Establish and maintain cash controls
Monitor department spending and recommend corrective actions as necessary
Manage investments and reserves
Reconcile general ledger accounts
Ensure tax filings are current and up to date
Ensure all financial and debt covenants, and the organizational ends set out in Board Policy D3: Financial Management are met or exceeded

3. Manage administrative and human resource functions
Manage the payroll system to ensure all staff are paid on a timely and accurate basis
Research and manage the employee benefits contract
Ensure the system for personnel records and files is effective and maintained
Ensure the maintenance of information technology systems within the administrative offices

4. Provide leadership and direction to Accounting and Administration staff to ensure efficient use of human resources
Establish and maintain internal controls to ensure compliance with financial and human resources legislation, policies and procedures
Evaluate the performance of, and provide training and development opportunities for Accounting and Administration staff
Manage the maintenance and upgrade of financial, payroll and human resources information systems
Provide leadership by delegating tasks and responding to staff inquiries.

5. Perform other related duties as required

Degree in post secondary institution, preferably in finance or business
Professional accounting designation (CGA, CMA) or working towards a designation

Specific skills and knowledge:
Knowledge includes: Generally accepted accounting principles, computerized accounting programs (intermediate – advanced skills with QuickBooks preferred), accounts payable and accounts receivables, fund and grant accounting, preparation of financial statements, preparation of financial reports, municipal services, administration of employee benefits, payroll systems and reporting, office administration, understanding of relevant municipal legislation, policies and procedures. Experience with hotel reservations systems and CRA reporting for non-profits preferred.

Skills include: Excellent leadership and interpersonal skills, analytical and problem solving skills, effective communication skills, stress and time management skills, very effective organizational skills, attention to detail and a high level of accuracy, and the ability to operate and manage computerized financial, payroll and human resource information systems at a highly proficient level.

Organizational Overview:
The YWCA of Banff has been providing meaningful services to women and their families for over one hundred years, and has just surpassed the twenty-five year mark in the existing facility located on the Bow River in Banff, Alberta.

The YWCA supports family violence prevention through education, counseling, awareness events and the facilitation of safe housing for women and their children fleeing violent situations. Support services, information, and referrals are offered in partnership with other local service agencies.

The YWCA is also the leading provider of low-income, affordable housing in Banff, providing ninety permanent housing units for one hundred and twenty low income earners.

To help fund programs and services and affordable housing, the YWCA operates a social enterprise comprising 54 simple hotel rooms for guests looking for affordable short-term accommodation while visiting Banff National Park. Ancillary services available through the social enterprise include meeting space rentals and a small café.

The operating budget ranges from 2.2 million to 2.5 million dollars and the 70,000 square feet of facility requires a staff of 25-35 people.

Direct reports

The Accounting and Human Resources Administrator

Approved by:

Connie MacDonald

Date approved:
Jan 1, 2014