Executive Assistant
YWCA Edmonton - Edmonton, AB

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Employment Opportunity

The YWCA has an opportunity for a full time Executive Assistant. The Executive Assistant plays an essential role in supporting the Chief Executive Officer, Board of Directors, YWCA projects, and the management team. This position performs a wide variety of administrative support services, ranging from complex to routine. It requires people skills, flexibility and above average organizational skills. The person also has to share the values of YWCA Edmonton. This is a unique and key position in the organization. The successful candidate will essentially have to combine the skills of an executive assistant, a corporate secretary and a project coordinator. The YWCA culture and workplace is busy, demanding and fun.

Job Responsibilities:

Chief Executive Officer
 Maintain and support the office of the Chief Executive Officer (CEO)
 Ensure the CEO is provided with appropriate documentation and information required to participate in and/or lead meetings and functions. Prepare, organize, and assemble all necessary agendas, minutes, documents, presentations, and speaking notes.
 Coordinate and manage the CEO’s schedule
 Receive, monitor, and respond to incoming calls, emails, correspondence and requests for information
 Arrange travel plans for the CEO

Board of Directors
 Manage all documents required by the Board of Directors, ensuring accuracy and relevancy
 Work closely with the Board President and Secretary, and serve as the staff support to the Board of Directors
 In conjunction with the appropriate Board members, prepare and/or disseminate all Board meeting documents
 Take Board meeting minutes
 Responsible for filing and retaining Board documents in electronic and paper form
 Maintain YWCA membership information and mail out renewal notices
 Support the work of the Board committees as required
 Ensure space for Board and Board committees meetings and events is secured and prepared for meetings

Projects
 Coordinate the Annual General Meeting
 Coordinate special Board events
 Assist with Board projects, committees and task forces as required

Management Team
 Coordinate Management team meetings and take minutes
 Assist in the creation and monitoring of the Administration budget

Qualifications:
 A Bachelor’s degree or equivalent combination of education and experience
 Previous experience in a senior administrative level
 Ability to effectively prioritize work load
 Ability to accept and assume responsibility
 Proficiency in Microsoft Office
 Attention to detail and accuracy
 Strong customer service skills
 Effective problem solving skills
 Ability to maintain confidentiality

How to apply:
Email or Fax: 780.488.6077

Application deadline:
This posting will remain open until a suitable applicant is found.


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