The Whitecap Dakota First Nation, located 26 kilometers south of Saskatoon, requires the services of an Administrative Programs Coordinator (APC). This is a full-time, permanent position in the Band Administration office.
The APC will coordinate the day-to-day operations of the organization and support the Program Directors and Managers in these areas: Administration and Operations, Human Resources, Education, Justice, Membership, Health & Social, Housing & Public Works, Finance, Lands and Economic Development. Reporting to the Support Services Manager, responsibilities include:
Coordinate meeting logistics for Executive, Community and Committee meetings: venues, agendas, meeting kits catering, audio-visual, and boardroom preparation (includes taking minutes as required);
Coordinate facility usage arrangements for Whitecap facilities as directed;
Act as executive assistant to the two Councillor positions and General Manager as required: field external calls and emails, assist to coordinate calendars;
Coordinate travel itineraries (flights, hotels) for Councillors, Executive and departmental staff;
Coordinate Human Resources functions as required: preparation of personnel letters, memos, and job descriptions, electronic posting of job ads, collect applications and coordinate interviews;
Maintain community database and produce Community statistics reports as required;
Perform security-related functions for all designated Whitecap facilities: maintain keys and codes and dialogue with security company;
Prepare, review, edit, fax and photocopy various correspondence;
Monitor office equipment and prepare office supply orders to re-stock inventory;
Maintain telephone system via computerized software and coordinate issuance and programming of telephones for administration office;
Provide daily receptionist relief and provide coverage when the Receptionist is absent;
Assist with daily distribution of incoming mail and correspondence;
Maintain central filing system; and
Any other related duties that may be assigned.
SKILLS AND QUALIFICATIONS:
- Secondary school diploma; post-secondary education preferred
- 3-5 years related administrative support experience
- Possess advanced Microsoft Office skills
- Ability to meet deadlines in a fast-paced office environment
- Work independently and as part of a team
- Ability to verify and proofread documents for consistency and accuracy
- Ability to prioritize and exercise tact, confidentiality, and professionalism
- Knowledge of Dakota culture and First Nation organizations is preferred
SALARY: Based on qualifications and experience. An excellent benefits package is provided.
APPLICATION DEADLINE: Friday, November 22nd, 2013 at 4:30 p.m.
SUBMIT COVER LETTER AND RESUME (INCLUDING REFERENCES) TO:
c/o S. Caisse
Whitecap Dakota First Nation
182 Chief Whitecap Trail
Whitecap SK S7K 2L2
Fax: (306) 374-5899
We thank all applicants and wish to advise that only those individuals that have been selected for an interview will be contacted.