Logistics Coordinator
Wet Ape Productions - Kelowna, BC

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Wet Ape produces large outdoor festivals and concerts in Kelowna and Vancouver. Our mission is to enrich people’s lives through creative event experiences that are exceptionally planned and executed. All our Directors possess fantastic people skills and thrive in a team environment.

LOGISTICS COORDINATOR (Seasonal Contract May to August 2013)
We are looking for an energetic and experience individual who thrives in a faced paced dynamic environment. The Logistics Coordinator will report to the Logistics Director.

The mission for the Logistics Coordinator is two fold:
1. Successfully oversee all applications for both Food Vendors and Exhibitors
at KELOHA and Center of Gravity
2. To assist with the successful implementation and execution of all Sporting
events (including athletes) at Center of Gravity

EDUCATION
Attending a postsecondary institution is preferred; hospitality, sport management and/or guest relations would be a benefit.

EXPERIENCE
No experience necessary.

SKILLS
1. A high energy goal-oriented competitor
2. Extremely organized, and detail oriented
3. Great at solutions based thinking and problem-solving
4. Able to effectively follow projects through to completion on budget and on
time with little supervision
5. Great at efficiently sourcing and negotiating great value for whatever
goods or services are required
6. A dynamic multi-tasker able to adjust to multiple competing and/or
rapidly changing priorities
7. Self confident with a "thick skin" who does not take things personally and
values the learning opportunity from all feedback
8. Able to work flexible hours and do whatever is necessary to get the job
done

RESPONSIBILITIES

Food Vendor & Exhibitors
1. Oversee all applications for both Food Vendors and Exhibitors for KELOHA
and Center of Gravity
2. Send out Contracts and ensure all applicants send necessary information
3. Ensure all payment deadlines are met for all Vendors and Exhibitors
4. Coordinate and Oversee Load In schedule for Vendors and Exhibitors
5. Organize all Staff Passes, Parking Passes, and Vendor Access Passes
6. Coordinate the on-site Volunteer Meal Program
7. Ensure that all Vendors/Exhibitors are set up properly on-site and
following all contract rules
8. On-site contact for all Vendors/Exhibitors during the Events

Sports & Athletes
1. Assist with coordination of Athlete Hospitality Areas
2. Assist Media Team with athlete Bio information
3. Assist Media Team with athlete interviews prior to and during event
4. Assist Marketing Director on any Sport Related press releases prior to
event
5. Coordinate and Implement Athlete Check In Tent
6. Organize packages for Zone Coordinators, ensure they have all necessary
Staff Passes, Special Access Lanyards etc
7. Organize any Athlete special requests
8. Hotel Bookings
9. After Party guest lists
10. Coordinate Athlete Waivers for each zone, ensure they have been
signed prior to any participation

WORKING ENVIRONMENT
The applicant should live in Kelowna and have a vehicle. They should also be able to work unsupervised from their home (i.e. they should have a suitable place to work). Wet Ape has an office in Kelowna and the Logistics Coordinator will be required to work some office days. The position can be demanding and stressful, particularly leading into the summer festivals. It demands out of ordinary work hours especially as events draw near. The usual office hours are 9am – 5pm, although evening work is often needed as events are usually held at night and on weekends.

HOW TO APPLY
For complete details, go to our website: http://wetape.com/Kelowna/logistics-coordinator


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