Shipper/Spare parts co-ordinator
Westpro Machinery, INC - Puslinch, ON

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We are looking for a Shipper/Spare parts co-ordinator to join our growing team.

Job Type: Permanent
Job Description:
In this role, the successful incumbent will be responsible for all shipping and receiving duties, and the tendering, procurement, and buying of consumables required ensuring optimal operational conditions. Working closely with a variety of stakeholders both internal and external the successful incumbent with demonstrate sound communication skills both written and verbal; critical thinking; time management; information gathering; sound knowledge of logistics, standard practices in materials management, buying and procurement, inventory control, and fabrication.


  • Examine shipment contents and compare with records such as manifests, invoices, or orders to verify accuracy.
  • Record shipment data, such as weight, charges, space availability, damages, or discrepancies for reporting, accounting, or recordkeeping purposes.
  • Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials.
  • Confer or correspond with vendors and business partners to rectify problems, such as damages, shortages, or non-conformance to specifications.
  • Confer with vendors, or customers to coordinate shipping activities and to resolve complaints or eliminate delays
  • Pack, seal, label, or affix postage to prepare materials for shipping, using hand tools, power tools, or postage meter.
  • Contact carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials.
  • Deliver or route materials to departments using handtruck, conveyor, or sorting bins.
  • Requisition and store shipping materials and supplies to maintain inventory of stock.
  • Determine shipping methods, routes, or rates for materials to be shipped.
  • Compute amounts, such as space available, shipping, storage, or demurrage charges, using computer or price list.
  • Classify goods according to tariff coding system.
  • Prepare and process import and export documentation according to customs regulations, laws, or procedures.
  • Calculate duty, taxes, and tariff related to shipments
  • Stay abreast of changes in import or export laws or regulations by reading current literature, attending meetings or conferences, or conferring with colleagues.
  • Request or compile necessary import documentation, such as customs invoices, certificates of origin, bill of lading, and cargo-control documents.
  • Advise customers on import and export restrictions, tariff systems, insurance requirements, quotas, or other customs-related matters.
  • Monitor or trace the location of goods.

Buying Procurement and Spare Parts

  • Perform buying duties for consumables needed for production
  • Review documents, such as production schedules, work orders, materials requirements or material priorities
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Prepare requisitions and send copies to purchasing departments originating requests.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Review requisition orders in order to verify accuracy, terminology, and specifications.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Track the status of requisitions, contracts, and orders.
  • Calculate costs of orders, and charge or forward invoices to appropriate departments
  • Assist existing customers and prospective clients with their spare parts needs
  • Other duties as requested

Requirements Qualifications:

  • Minimum of 5 years’ related experience
  • Enjoys hands-on work and working with others
  • CITT Designation or working towards is an asset
  • Materials Management Certificate or working towards is an asset
  • Sound knowledge of import/export, logistics and transportation, and buying

and procurement practices

  • Certified forklift operator
  • Certified overhead crane
  • Languages: English required and Spanish an asset

Please fax resume to : 519-766 9692

About this company
Westpro Machinery