HRMS Business Analyst
Wellington Catholic District School Board - Guelph, ON

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HRMS Business Analyst
34.5 hours per week
Grade 5 - $56,871 to $71,089

Welcome to the Wellington Catholic District School Board. Each day this school district serves the educational interests of more than 8,000 students in the City of Guelph and the County of Wellington. Each day we proclaim by our words and actions that we are a Catholic school system privileged to proclaim the importance of our commitment to the spiritual side of life - more specifically to the teachings of Jesus Christ through his Church.


Reporting to the Superintendent of Corporate Services and working in tandem with the Human Resources and Corporate Services departments, the incumbent will be responsible for the reporting and data integration of the HRMS and other related systems.


  • Responsible for Human Resources data integration, verification reporting and training, which includes the Board’s integrated corporate system SDS (School District Systems) and the integration of this data with the supply call out system (Smart Find Express), as well as all other related data collection, analysis, verification and reporting
  • Controls the structure and population of the HRMS databases, documenting protocols for data collection, verification, auditing, security and integrity
  • Develops analyses, queries and reporting standards for a full range of standard and specialized reports and statistical summaries in support of human resources initiatives
  • Plan, develop and implement effective documentation and training material for all user’s needs to ensure a thorough understanding of the functionality and create a broader acceptance of the HRMS system
  • Absence management reporting and analysis using SDS and Parklane
  • Ministry and College reporting including ONSIS verification, NTIP reporting and MVAL reporting; ensuring timely and accurate submissions
  • Responsible for integrating for the tracking of Criminal Reference Checks
  • Set up all new employees in identity management system
  • Fulfill the role of IT liaison for the HR Department acting as the technical HR expert, providing system support for all HR systems and technologies
  • Resolve unique or complex business issues, providing innovative and creative HR systems solutions that achieve quality and business process improvements, including investigating process, documenting gaps and recommending ways that the department can use the current technology most effectively and efficiently
  • Accountable for reviewing all paper processes within the HR department and identifying ways to transition the processes to HRMS functionality ensuring that minimal amount of information is retained on hard copy


  • College or University Degree in Human Resources or related discipline
  • Working towards CHRP
  • 3 to 5 years of experience supporting HRMS activities in a unionized human resources environment
  • Understands the implications of employment related legislation (Employment Standards Act, Human Rights Code, Privacy and Security) with respect to employee information housed in the HRMS
  • Public Sector experience a definite asset
  • Strong understanding of database tools, design, structure, functions and processes
  • Advanced knowledge and experience working with report writing tools, (ie. Crystal Reports)
  • Strong understanding of HR metrics, processes, data manipulation, and reporting
  • Advanced computer skills and the ability to work with Microsoft Office Software including Word, Excel, and Outlook
  • Strong attention to detail, verbal and written communication, organizational, analytical and customer service skills
  • Initiative to continually strive to identify and implement process improvements and flexibility to adapt to changing conditions
  • Skilled in setting priorities based on the understanding of team member needs, management deadlines and impact to business
  • Ability to maintain confidential and sensitive information/issues in a professional manner

Qualified applicants are invited to respond by Tuesday, July 2nd, 2013 at 4:30pm, with a detailed cover letter and resume, including supporting educational documents and three professional references to:

Natasha Short, Human Resources Officer, Non-Teaching
Wellington Catholic District School Board
75 Woolwich Street, Guelph, ON N1H 6N6

The successful candidate will be required to provide a current criminal record check for the vulnerable sector service as a condition of employment. The Board wishes to thank all applicants. Only those applicants interviewed will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for Employee recruitment and selection purposes.