Office Manager/Volunteer Coordinator
Vernon and District Performing Arts Centre - Vernon, BC

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Full time, permanent
Application Deadline: July 8 2013
The Office Manager/Volunteer Coordinator is a full-time, permanent position in a casual and friendly working atmosphere. Applicants must be willing to submit a criminal record check. While we thank everyone who applies, only those selected for an interview will be contacted.

Tasks – Administrative:

  • Assist the Executive Director in overseeing daily operations of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets, payroll, filling government remittances
  • Post daily donations, file and tally deposits, verify and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, prepare cheques, invoices, and bank statements
  • Examine accounting records and prepare monthly financial statements and reports
  • Assist the Executive Director with preparation of annual operating budget
  • Assist Board Treasurer with preparation of audit working papers at year end
  • Manage point of sale equipment with Box Office Manager
  • Stay current with all regulations, practices, tax laws, reporting requirements and industry trends
  • Prepare donation receipts
  • Provide administrative assistance and perform other duties as required by the Executive Director
  • Support office efficiency by reviewing and recommending administrative procedures
  • Perform clerical duties, such as letter and report preparation, maintaining filing and record systems, faxing and photocopying

Tasks – Volunteer Coordination:

  • Recruit new volunteers
  • Arrange volunteer training sessions, food safe training, serving-it-right training and first aid training as required
  • Communicate to volunteers about upcoming shows and maintain their schedules
  • Recruit from volunteer pool when additional help is needed
  • Reminder calls or emails as needed
  • Discuss any volunteer issues with Team Leaders and the Executive Director
  • Coordinate volunteer incentives/appreciation events throughout the year
  • Maintain database of active volunteer corps in Theatre Manager and Microsoft Excel

Requirements

  • Post-secondary education or a minimum of three years equivalent experience in business administration/accounting (preferably in the not-for-profit sector)
  • Knowledge of accounting regulations, practices, tax laws, and reporting requirements
  • Comprehensive knowledge of Simply Accounting software, experienced with Microsoft Excel, Word, and Outlook and the ability to adapt to and learn new software
  • Effective verbal and written communication skills
  • Able to work efficiently as a part of a team and independently with good organizational, time management, problem solving and prioritizing skills
  • Confident, consistent, decisive personality with a high level of personal integrity and strong work ethic

Interested applicants should drop off or mail cover letter and resume to:
Pamela Burns Resch - Executive Director
Vernon and District Performing Arts Centre
3800 33rd Street
Vernon, British Columbia
V1T 5T6

Applicants must be willing to submit a criminal record check and while we thank everyone who applies, only those selected for an interview will be contacted.


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