Property Assistant
Vancouver Native Housing Society - Vancouver, BC

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Job Purpose
Reporting to the Chief Operating officer is responsible for providing daily
administrative support to the Property Managers in all activities related to tenancy
management in the VNHS housing portfolio.
Reports to
Chief Operating Officer
Duties and Responsibilities
MUST have strong Yardi and Income Review Experience
 Identifies suitable applicants for vacant suites when requested by Property Manager
and sets up interview times with applicants selected for interview
 Prepares tenancy agreement for each selected tenant in a timely manner and ensures
Property Managers have all documentation required for tenant sign-up
 Sets up tenant files and enters relevant data in Yardi property management system
for all new tenants accepted by property managers
 Arranges meetings with tenants when requested by Property Manager
 Prepares and sends notices to tenants for annual and interim income reviews
 Receives and organizes income verification documents from tenants
 Assists Property Managers in calculating tenant rent contributions based on income
information received from tenants
 Enters new income and rent data in Yardi property management system as these
changes occur
 Prepares notices to end tenancy (NET) for authorization by Property Managers as
and when required
 Prepares all required documentation for dispute resolution process when requested
by Property Manager
 Works with Property Managers to complete move-out process forms, Yardi entries
and Security Deposit Disposition forms in a timely manner for those tenants who
are moving out
 Maintains up to date tenant files
 Other related duties as directed by the supervisor.
 Completion of secondary school
 Completion of office administration certificate or diploma from recognized
educational institution
 Experience working in the Aboriginal community
Key Skills and Abilities
 Ability to handle and prioritize multiple tasks and deadlines
 Excellent time management skills
 Detail-oriented
 Good mathematical skills
 Ability to work in a team setting
 Sound knowledge of office administration procedures
 Sound PC knowledge including Microsoft Office 2007 and Internet
 Familiarity with the Residential Tenancy Act
 Familiarity with VNHS mission, mandate, and current issues
Working Conditions
Physical Effort
Nature of work requires light level physical effort and/or dexterity.
Mental Effort
Nature of work may include frequent short periods of intense concentration,
frequent interruptions and meeting multiple tasks and deadlines.
Psycho-Social Conditions
Moderate stress working with multiple tasks and priorities and occasionally
dealing with tenants experiencing life challenges
Work Environment
Inside office environment exclusively