Reporting to the Vice President, Advancement, the Executive Officer, Administration (“EOA”) is responsible to support the Vice President Advancement achieve his/her priorities which includes the execution, monitoring and communication of the University’s Advancement objectives. This requires the development of excellent relationships with key stakeholders including but limited to: Board of Governors, direct reports to Vice President (AVP’s, Secretary), faculty, staff, students, alumni, donors, regional, national and international business, academic and related advancement stakeholder communities. The EOA is responsible to ensure effective operation and organization of the Office the Vice President, Advancement and to oversee its efficient administrative operation is accordance with the objectives and vision of the Office.
Specifically the EOA is responsible for the direction and management of the administrative, financial, human resources, facilities and planning functions, communications and data management oversight for the Office of the Vice President (“Office”).
The EOA is expected to have an excellent understanding of priorities and issues affecting the advancement efforts of the university. He/she will provide sound direction to the office and act as proxy for the VP on administrative matters during absences from the campus. The incumbent will be responsible for administrative and financial procedures and will ensure sound organization to the day to day and long term operation of the Office.
This position works across all areas of the institution and is responsible for maintaining effective relationships with the offices of the President and other Vice-Presidents/Deans and provides direction, at the Vice President’s request, to the Vice President’s direct reports and Advancement team and across the University and to external stakeholders.
The ideal candidate will have a university degree, preferably in business or finance fields; 10 plus years of professional experience at least part in an executive office; extensive experience in an academic environment; or equivalent education and / or experience.
Proven experience in managing an office and staff. Demonstrated ability to work independently and also work closely with members of a broadly based team – both centrally, as well as within the university’s faculties, schools, and affiliated university colleges. This is a client-service focused, deadline-oriented environment. Proven ability to build and manage strong relationships effectively with university stakeholders - alumni, donors, and friends, university, community and corporate leaders, faculty, staff and students, professional organizations, and committees, with tact and diplomacy.
Excellent interpersonal, communication (oral and written), analytical, organizational and judgment skills. Proven attention to detail and ability to manage multiple demands. Demonstrated problem-solving skills. Excellent writing, editing and proof-reading skills. Superior technological skills including Microsoft Office, financial reporting systems, HR systems, and experience in database and contributor relations software, ie. Raisers Edge. Experience in managing global travel and meeting schedules.
Interested applicants should send their resume to hrresume@uwaterloo. ca
Salary rage: $53,000 - $66,000
Only those qualified will be contacted for an interview.
The university respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.