Mail Room Clerk
Turtle Island Staffing - Gatineau, QC

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  • Mail Room
  • Secret
  • Bilingual
  • Start : August 21, 2013 to December 31, 2013 for 20 weeks
  • Rate: 11.00 + 4% vacation pay
  • Work Location : Kent Street

Clerk, Mail Room / Correspondence Tracking
A Mail Room Clerk's main tasks require familiarity with general mailroom procedures, the use of standard office equipment and office software (Windows XP, Word, Excel, Access, etc.) and strong organization skills. For this requirement, in addition to the use of standard office equipment and software (Windows XP, Word, Excel, Access, RDIMS, etc.), skills and abilities required include the ability to multi-task; work under pressure; meet tight deadlines and familiarity with general office procedures, In addition the THS Resource is required to have strong interpersonal skills, ability to communicate and interact with all levels within an organization and must demonstrate a strong commitment to quality, people, processes, policies and confidentiality.
Major Duties:

  • Receiving, processing, sorting and distributing incoming and outgoing mail, faxes, messages, and courier packages both manually and electronically
  • Maintaining address databases and producing personalized mailing
  • Printing and photocopying material
  • Preparing correspondence, reports, statements and other material
  • Weighing, calculating, affixing proper postage
  • Bundling letters, parcels, registered mail and courier envelopes by postal code or method of mailing or both
  • Operating and maintaining print shop and mailing house equipment
  • Routing mail to the proper delivery stream
  • Sorting mail according to destination
  • Signing or obtaining signatures from recipients for registered or special delivery mail and keeping records
  • Searching directories to find the correct address for redirected mail
  • Answering the telephone, operating telephone switchboard systems and taking messages
  • Addressing and stuffing envelopes

ADVANCED
A high level of understanding of federal government policies and procedures as they relate to a specific area of specialty in addition to strong organizational and communication skills, and demonstrated leadership or management talents in former roles, is required.
Duties include providing working support to a specific management position. Skills required include the possession of strong organization and communications skills, the exhibition of good judgment in work methods, prioritization, tact, diplomacy and the ability to maintain confidentiality. The THS Resource will be able to work with minimal supervision.
Typical duties may include:

  • Overseeing all activities of the mailroom including receiving, sorting, and distributing incoming mail and preparing of outgoing mail
  • Preparing reports and projects requiring analytical skills
  • Requesting new or maintaining existing equipment and supplies
  • Composing routine correspondence
  • Preparing correspondence, reports, statements and other material
  • Screening and handling telephone calls as appropriate
  • Communicating with all employees including senior management
  • Monitoring condition of all equipment
  • Coordinating mail pick-up and delivery
  • Photocopying, faxing, and scanning documents
  • all activities of the mailroom including receiving, sorting, and distributing incoming mail and preparing of outgoing mail
  • Assisting in report preparation and projects requiring analytical skills
  • Reviewing documents for conformance with regulations and procedures
  • Answering the telephone, operating telephone switchboard systems and taking messages
  • Managing the daily office operations and coordinating the workload
  • Maintaining complex filing systems

Minimum Mandatory Qualifications:
Education:

  • Secondary school diploma is required, or an acceptable combination of education, training and experience is required

Experience:

  • Experience in relation to correspondence tracking as it relates to the Government of Canada
  • Minimum of five (5) years of relevant experience is required

Knowledge:

  • Extensive knowledge of Canada Post regulations is required

Asset Qualifications:

  • Additional training or experience with specific computer software applications may be required (Intrac / CCM Mercury)
  • Inputting and updating changes to meeting and appointment schedules for identified Board Rooms
  • Requesting new or maintaining existing equipment and supplies

Indeed - 13 months ago - save job - block
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About this company
TURTLE ISLAND STAFFING is a successful aboriginal owned staffing company that was established in 2006 to provide staffing services in...