Executive Assistant
Turtle Island Staffing - Gatineau, QC

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  • Secret
  • Bilingual
  • Location : Place Du Portage, Phase III, Gatineau Quebec
  • Duration : April 8, 2013 to May 31, 2013
  • Rate: $15.00+4% vacation pay
  • References: Yes, references are required to validate resource work experience stated in the proposed CV

DUTIES

  • Managing tracking, logging all correspondence in the CCM Mercury
  • Managing calendars for Director General and senior staff
  • Organizing meetings for the Director General or as requested by the Advisor and teleconferences
  • Prepare meetings folders for the Director General
  • Supporting the Director General and the Advisor
  • Register outgoing/incoming mail
  • Performing document and file management functions, including e-filing
  • Photocopying
  • Updating phone lists
  • Boardroom set-up
  • Maintaining a system for routing and tracking ministerial correspondence, critical documents
  • Formatting all incoming and outgoing correspondence and proofreading and editing materials to ensure proper grammar
  • Planning meetings, making hotel and travel reservations for the Director General and senior staff in Travel Axcess
  • Processing travel claims and invoices
  • Shredding
  • Escort visitors
  • By-hand deliveries for internal/external
  • Answering requests about where files are
  • Answering the telephone and forwarding to appropriate person - take messages
  • Pick up mail at various locations in Gatineau or Ottawa on an when needed basis
  • Carrying-out any other administrative related tasking to assist the Director General, the Advisor and the staff
  • other related duties

M1 Education:

  • Secondary school diploma or an acceptable combination of education, training and experience is required

M2 Experience:

  • Minimum of five (5) years experience as an Executive Assistant is required

Asset Qualifications:
M3

  • Certificate, diploma, or degree in a relevant field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required

M4

  • Minimum of one (1) year of experience with the federal government, as an Executive Assistant, may be required

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About this company
TURTLE ISLAND STAFFING is a successful aboriginal owned staffing company that was established in 2006 to provide staffing services in...