Executive Assistant/Office Manager (Montreal)
The Fifth Option Consulting Inc. - Montréal, QC

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The Fifth Option Consulting Inc., a strategic human resource management firm, is seeking an Executive Assistant/Office Manager for its client, a dynamic, innovative, rapidly growing technology-based company with locations in key centres worldwide.

The successful candidate will be a resourceful, personable administrative professional with excellent communication skills, a can-do attitude, and proven ability to manage day to day operations in a fast-paced work environment.

Position Highlights – Executive Assistant/Office Manager

  • Montreal location in a creative, fast-paced culture.
  • Over 10 years in business, with locations in North America, Europe, and Asia.

Essential Requirements

  • Minimum 3 – 5 years of progressive administrative & office management experience.
  • Exceptional verbal and written communication skills with the ability to communicate assertively and diplomatically with diverse populations.
  • Excellent computer skills and a high level of proficiency with MS Office applications such as Outlook , Word, and Excel.
  • Must be able to work independently, handling multiple tasks quickly and accurately.
  • Must have excellent interpersonal skills and be detail oriented with excellent planning, organizing, problem solving, and decision making skills accompanied with solid judgment.
  • A self starter with the ability to excel under pressure and time constraints, managing multiple stakeholders and priorities.
  • Strong customer service orientation with the ability to respond to internal and external inquiries in a timely manner.
  • Previous experience in a client-focused, technology-based business an asset.

Key Responsibilities

As an Executive Assistant, you will be responsible for:

  • Managing schedules, activities and daily needs.
  • Organizing meetings, arranging meeting rooms and coordinating and hosting client meetings and visits.
  • Handling all aspects of travel arrangements including bookings, documentation, managing expenses and reminder notifications.
  • Managing monthly expenses, including collecting and recording receipts and coordinating approval and payments with Finance.
  • Personal assistant duties to Senior Management visitors including scheduling, support, and arranging internal and external meetings.

As Office Manager your key responsibilities will be:

  • Arranging business travel and internal transfers, including flights, hotels, passport information, working with HR on immigration details, ad hoc family arrangements, airport transfers, expenses and coordinating details with Assistants/Office Managers in other cities.
  • Managing Reception and Office Assistants.
  • Organizing catering/refreshments for ad hoc events.
  • Managing office, kitchen and catering supplies.

This role offers a competitive remuneration package and benefits. Please note that this is a one year contract position with the potential for contract extension for the right candidate.

Enjoy this exciting opportunity with a unique organization by submitting your cover letter and resume in Microsoft Word to Katherine Read at The Fifth Option Consulting. Phone enquiries are welcome at (604) 659-1300 extension 7.


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About this company
The Fifth Option is a strategic Human Resource consulting firm with over 20 years of success helping companies run more profitably through...