The Crossing Company - Nisku, AB
We are currently searching for an experienced Receptionist to join our team in “Nisku, AB”. If you have previous “Administrative and Customer Service experience” and want to join a great team we want to hear from you today!
Answer telephones in an efficient and pleasant manner, take messages, greet walk in traffic and route accordingly.
Take and record telephone, e-mail, or written messages for staff members.
Administer the main switchboard (NEC system), cellular phones and voice mail system. This includes arranging for repairs to system when necessary.
Payroll timesheet entry.
Monitoring and maintenance of office supplies and stationery inventory, and reordering of supplies to ensure proper inventories at all times.
Administration and monitoring of photocopiers, postage machine and other office equipment (with the exception of computers).
Coordination of Cellular phone plans, billings and usage for Crossing Company. This includes review of invoices, commencement / termination and changes to existing cellular plans.
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Type forms, letters, reports, and memos as necessary.
Receive and distribute all forms of paper correspondence.
Organize, maintain, and coordinate office records and files in their proper locations.
Where necessary, assist in the compilation of data for various reports.
Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
Arrange and book meetings, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Provide information to staff and/or clients about special activities.
Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
Observe and report any security issues to the Office Manager.
Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet.
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Accept and monitor inbound shipments as necessary.
Ensuring the cleanliness of the office and lunchroom environment and identifying housekeeping matters to be addressed by our third party cleaning service.
Aid and assist the Accounting department with processing of customer invoices.
Special projects as requested.
University Certificate or Diploma in Business Administration is a definite asset.
Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
Superior typing skills.
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills.
Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Able to maintain filing systems and basic databases.
Excellent analytical and problem solving skills.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Strong customer service orientation.
Competitive wage and comprehensive benefits package.
The chance to work in a great team environment.
The opportunity to learn new skills and advance.
If you are interested in this opportunity and meet the outlined criteria please apply online, fax your resume to “780-955-5056”, bring your resume in person to reception at “1807 – 8 Street, Nisku, AB, T9E 7S8”.
We would like to thank all applicants for their interest in The Crossing Company but only those selected for an interview will be contacted.