Located in the heart of downtown and set in the middle of beautiful Lindsay Park, we’ve been voted the “Best Fitness Facility in Calgary” for 10 consecutive years (by Fast Forward Magazine readers), and recognized as a leader in facility operations, enhancement projects and leading edge programs by our peers. Our focus on delivering an exciting atmosphere and a wide spectrum of world-class training and competition services for our high performance athletes, diverse customer base and dedicated membership has made us a leading destination for Calgarians of all ages and abilities.
As a key member of the organization, the Administrative Assistant will provide multi-skilled, dedicated secretarial and administrative support to the Chief Executive Officer, the Senior Management team, and the Board of Governors to ensure the administrative activities run smoothly, efficiently, and on time to help the team achieve its objectives.
Reports to: Chief Executive Officer
What’s In It for You:
An exciting position with the opportunity to work between 32 to 40 hrs per week according to the successful candidate’s preference
Flexible starting and ending times.
Starting salary range: $47,000 to $55,000 depending on experience (salary will be prorated based on number of hours worked)
Free facility membership plus a variety of free and discounted programs & services for you and your family
RRSP Employer Matching Program
Comprehensive benefits package including extended health, dental, short & long term disability
Professional Development opportunities
Free parking and close to C-train
What You’ll Do:
Arrange for the Annual General Meeting and all duties related
Attend Board Committee and Board Meetings; record and keep accurate updated minutes including the Member Registry and Board Motions (note: some meetings require early morning or evening availability)
Provide administration support for the Board and all the Committee Chairs
Compile agenda and information for Board and Committee packages and send them out in advance of meetings
Coordinate and update all Committee Meetings minutes from the Committee Chairs
Coordinate and record minutes for weekly Director’s meetings and Board meetings
Coordinate and organize catering requirements for Board, Committee and Manager’s meetings
Provide administrative support to the CEO including arranging appointments and schedules
Format and edit papers, correspondence, tables, reports, charts, PowerPoint presentations, and other confidential material and proofread documents before circulation, as required.
Monitor and be familiar with the Society’s By-laws
Maintain several databases
TimeSolutions / Payroll for Senior Management
Maintain stationery supplies for all departments
Collaborate with colleagues and suppliers to maintain fully functioning office to ensure that equipment is in good working order, including facility photocopier, contract and supplies
Take initiative to enhance the efficiency and effectiveness of the office by suggesting new processes and fully utilizing the MS Office suite and other office tools and functions
Conduct research for projects and management initiatives as required
Other related duties as required
What You Need:
2 year diploma or degree in the related field
Intermediate knowledge of Microsoft Outlook, Word, Excel and PowerPoint
Solid knowledge of office procedures, practices and related policies, and ability to manage protected/confidential documents
Ability to communicate effectively and interact positively with individuals at all levels by demonstrating active listening and conveying information clearly
Ability to write clear and grammatical short documents and to convey straight forward messages; ability to proofread written documents for errors, typos, etc
Ability to plan and organize work efficiently and effectively, anticipate needs, ask for clarification when required, and react quickly in terms of arranging calendars and coordinating activities; flexible to accommodate unexpected situations
Ability to work independently and in a team environment where mutual support and willingness to learn are essential
Ability to maintain accuracy and attention to detail, even under pressure
Ability to use judgment and to make sound decisions when giving advice or making recommendations
Ability to support the development of knowledge and skills by sharing experiences, identifying current shortcomings, and testing new methods or approaches
Previous experience working with a board and or senior executive and knowledge of working with not-for-profit by-laws would be an asset
How to Apply
Submit a Resume and cover letter to Talisman Centre Human Resources by:
Competition closes when a suitable applicant is found.
Only those candidates selected for an interview will be contacted.
Due to the high volume of resumes received, we are unable to respond to telephone enquiries.