Senior Administrative Assistant / Accountant
TOV group - Blainville, QC

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Reporting to the President, the Senior Executive Administrative Assistant must provide complete secretarial services and diversified complex administrative and administration-related support that requires in depth understanding of corporate activities and practices to Executives.

  • Prepares/composes/translates letters, prepares/maintains reports, reads mail and highlights action or important items and attaches relevant files or information for review.
  • Sets up, prepares, files and/or maintains confidential files, records and reports.
  • Compiles, files and maintains information both in paper and electonic format. Performs various searches and draft reports.
  • Follows up, audits and manages “accounting” P/L and BS statements) reports from various divisions (real estate and pharma companies)
  • Coordinates superior's agenda.
  • Coordinates the logistics of meetings and printed material.
  • Attends meetings and takes minutes
  • Coordinates, establishes and maintains various administrative standards . Makes process improvement recommendations.
  • Acts as a key resource in projects related to administrative issues.
  • Performs other related activities, as assigned. *


  • Minimum of 5-7 years experience in a similar position.
  • Experience in real estate management would be a valuable asset.
  • Understanding of accounting and or corporate- legal paperwork would be a valuable asset.
  • Fluent in French and English, both orally and in writing (ease with spelling, proofreading, punctuation and grammar).
  • Excellent understanding of Microsoft Office suite (Word, Excel and Outlook).
  • Strong organization, management, priority setting and multitasking skills.
  • Demonstrates professionalism, resourcefulness and independence.