Project/Contract Administrator
Streamline Mechanical Ltd. - Fort McMurray, AB

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Job Title: Project/ContractAdministrator

Location: North of Fort McMurray

Shift: 14 Dys on, 7 Days off - Camp and flights provided

Reports to: Construction Manager

The Project/ContractAdministrator assists the project team with all necessary correspondence, information tracking, daily payroll/client invoicing and project reporting to support contractual requirements. Specific responsibilities include, but may not be limited to the following:

- Daily entering of man hours and equipment into Work Ticket
- Provide monthly man-hour count to safety for their monthly client report
- Ensure Work Tickets are reviewed and accurate prior to forwarding to management and client for sign
- Weekly compiling of client invoicing backup and forwarding to head office for invoicing
- Data entry into various tracking logs as assigned
- Ensure new hire packages (direct and indirect) have completed D & A Testing and CSTS prior to arriving on site
- Ensure new hire packages (direct and indirect) are completed and forwarded to payroll at head office
- New hire packages include: Streamline commencement form, void cheque/banking information, dispatch slip, copies of certificates including CSTS and all training, driver’s license, copy of D & A test result
- Maintain personnel files on each employee ensuring they are kept in a secure, locked place
- Ensure proper employee termination (direct and indirect) procedure is followed: complete Streamline termination form and final timesheet is signed off by management and forwarded to head office
- Ensure that any payroll exceptions are tracked (ie: night shift premiums, reimbursements, holidays, terminations, new hires)
- Receive, book and track all accommodations/travel requests for project
- Typing up quotes, letters and other correspondence as assigned
- Maintain Purchase Order Log, ensure PO’s are distributed per Purchasing Procedure
- Assist the Equipment Manager with tracking updates to and general maintenance of equipment files, data entry for Equipment Maintenance from Equipment Service
- Update and maintain all forms and contact lists as necessary
- Complete and maintain all necessary filing
- Attend all necessary meetings, prepare and distribute Meeting Minutes
- Prepare and distribute all necessary daily, weekly and monthly reports as required by the Company and the Client

Required Knowledge

- General Knowledge of Industry practices and procedures for construction site offices

- General knowledge and experience with construction contract terms and conditions

- General understanding of Payroll procedures

Required Skills

- Proficient with Microsoft Office Applications, including Excel, Word, Outlook

- Excellent typing/data entry skills

- Conscientious attention to detail and accuracy

- Ability to work independently and follow direction

For more information about Streamline Mechanical Ltd. visit www.slmltd.com


About this company
Streamline provides quality service and expertise in the following areas of work: Construction Management Excavating Backfill and...