SENIOR LEVEL EXECUTIVE ASSISTANT
Staff Systems - Vancouver, BC

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We are currently recruiting for our client in the natural resources industry, who are seeking an experienced top level Executive Assistant to the CFO and SVP, Finance. This role also provides assistance to the Tax department when needed.

The right candidate will possess experience with corporate boards, along with providing top level executive assistance.

Duties will include, but are not limited to:

- Providing general daily administrative support to the SVP, Finance & CFO
- Managing calendar and appointments
- Drafting correspondence; photocopying; couriering; and sorting mail
- Providing administrative support to the Tax department, as needed
- Ensuring the SVP, Finance & CFO are well prepared in advance of Board meetings, Audit Committee meetings, Management meetings and investor trips
- Organize materials and manage action items
- Compiling and reproducing meeting materials
- Assisting with the preparation and monitoring of the departmental budget
- Supporting the SVP, Finance & CFO in executing financial strategies
- Exercising judgement in responding to general inquires while preserving confidentiality
- Organizing Finance and IT events as required including communication sessions, team building and one to one lunches as well as other internal and external events
- Arranging accurate, cost effective and timely travel arrangements. Seamlessly prepare travel folders, organize visas, book flights, hotels, transportation and meeting agendas
- Ensuring effective communication channels are in place between CFO and internal teams and individuals
- Proactively improving processes in everyday workflow
- Maintaining monthly vacation spread sheets and completing monthly expenses
- Mentoring, supporting and providing back-up to Finance, Investor Relations and Information Technology assistants
- Providing cover and support to CEO assistant when required

Requirements & Qualifications
- 5 – 7 years’ experience in a similar role
- Financial background, exposure to financial reports and board reporting
- Strong attention to detail
- Previous experience working in a public company
- Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
- Possess excellent administrative skills (planning, organizing and coordinating, travel, meetings and events)
- Ability to manage confidential issues with tact and diplomacy
- Excellent interpersonal and communication skills (oral and written)
- Ability to meet competing deadlines and challenging timelines
- Conceptual skills to analyze situations and problems to find viable, timely solutions
- Able to work in a team environment as well as having the ability to work independently
- Highly motivated and flexible with sense of humor and balanced perspective


Indeed - 19 months ago - save job - block
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