OFFICE MANAGER
Staff Systems - Vancouver, BC

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Our Client is seeking a dynamic, self-motivated individual for a new position as an Office Manager for a busy medical clinic in the Fraser Valley. This is an amazing opportunity to join a passionate medical team and grow both personally and professionally as you learn about their unique programs for well-being.

Duties include:

-weekly reconciliations and deposits
-weekly MSP billing / remittances
-private billings
-AP / AR
-payroll/ human resources for office staff (3) and physicians (5)
-liaise with bookkeeper for monthly reconciliations
-liaise with accountant for Year End submissions
-maintain, update, and file physician-related licence and business renewals,
-assisting physicians with program development
-create reports and correspondence for physicians
-revisit and update office protocols / manual as needed
-maintain inventory and order office stationary and medical supplies
-liaising with IT support to troubleshoot IT issues in the office
-liaise with service providers to address clinic repairs/maintenance, etc.
-liaise with clinic partners to coordinate seminars/workshops
-maintain internal database
-create clinic newsletters and distribute to patients
-team communication/building
-clinic communication/speaking to new potential patients about the clinic

Personal attributes:

-detail-oriented and highly organized
-very comfortable taking initiative, self-starter individual
-strong interpersonal skills (must work well with others, diplomatic)
-life-long learner
-passionate about preventative/alternative medicine
-advocate for patient education

Relevant experience / skills:

-minimum 2 years as an Office Manager / Administrator in a medical office or related industry (naturopath, chiropractor, etc)
-tech savvy: must have intermediate to advanced working knowledge of MS Office, be confident and knowledgeable working with office equipment and technology
-business/PR experience a bonus, but pushy sales tactics are not suitable for our clinic culture

Salary will be based on experience and skill set.


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