TITLE: Administrative Assistant – Accounting
LOCATION: Engineered Products Division - Ancaster
REPORTS TO: Controller
Responsible for the timely and accurate maintenance of Accounting systems.
Accurate and timely information is available to all relevant personnel with respect to:
Payables and receipt information are accurate
Organized and accurate records of Operational and Accounting data is kept on file at all time
Match signed packing slips with PO’s and enter receipt into accounting system
Match invoices with packing slips
Verify the correctness of the invoices and enter into accounting system
Follow up on any discrepancies internally and with suppliers, as required
Enter non-purchase order expenses to accounting system (such as freight, brokerage etc.)
Review month-end packing slip accrual for goods received not invoiced, follow up with buyer or supplier as appropriate.
Prepare miscellaneous accrual at month-end for goods and services that are not received or processed in the accounting system
Reconcile statements from supplier and audit confirmations.
Reconcile payables issues (internal and with suppliers)
Match invoice to shipments and check for accuracy (pricing, signatures, etc.)
Prepare and enter journal entries
Prepare monthly balance sheet reconciliation binder
Maintain detail capital cost information by project in Excel
Ensure daily filing is completed as required
Work in compliance with Stackpole EP Safety, Environmental, and Quality Systems
Perform other duties as required
Relevant industry experience with appropriate systems knowledge
Knowledge of basic accounting
Stackpole International is a premier world manufacturer of innovative engine and transmission pumps and powder metal components to the...