Administrative Assistant/Receptionist (Job #2013-06)
South Calgary Primary Care Network - Calgary, AB

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We are seeking an organized, energetic, and enthusiastic individual for a full-time position as an administrative assistant/receptionist. You will be the first point of contact for the SCPCN administration office and will provide administrative support to management and staff. You will be required to interact effectively with a variety of internal and external stakeholders and must demonstrate excellent customer service and initiative.

Responsibilities
The successful candidate will be responsible for the following:

  • Act as the first point of contact for the SCPCN, including greeting visitors to the SCPCN administrative office
  • Provide administrative support, including completing office tasks such as photocopying, data entry and filing, coordinating couriers and mail, and filing and preparing letters, presentations, faxes agendas, binders and reports.
  • Receive and distribute incoming correspondence (mail, email, faxes)
  • Coordinate and schedule management and staff meeting arrangements and travel, and participate in industry events, conferences, and seminars, as required
  • Coordinate boardroom bookings, catering, equipment, and couriers for meetings and assist with post-meeting clean-up
  • Assist with event planning and special projects, as required

Education

  • High school diploma
  • Preferably, a diploma or certificate in office administration

Qualifications/Experience

  • Minimum of one year of experience in reception and/or administration
  • Strong interpersonal and verbal and written communication skills, including the ability to deal with a variety of personalities and situations
  • Excellent customer service skills
  • Demonstrated prioritization and organizational skills, including the ability to simultaneously support multiple internal stakeholders
  • Strong attention to detail
  • Ability and willingness to work in a changing and dynamic environment that requires initiative and balancing of competing priorities
  • Demonstrated ability to take initiative and work with minimal supervision
  • Positive, professional attitude
  • Proficiency in the use of Microsoft Office suite and, preferably, experience with Visio

Salary will be competitive and commensurate with qualifications and experience. Please visit our website at www.scpcn.ca for a complete description of the SCPCN.

To apply online, please visit our website at www.scpcn.ca/careers or email your cover letter and resume.

We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.


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