This position reports to the Council, with communication and accountability to the Director of Operations, the Senior Finance Officer (SFO) is responsible for the day-to-day management of the financial administration systems of the Nation and for directing, supervising, coordinating and evaluating the Finance Division’s programs and personnel involved. The Senior Finance Officer (SFO) is also responsible for organizing and managing the administration, support systems and activities that facilitate the effective running of the Finance division.
1. Plans, organizes and directs the development and implementation of the Finance division activities.
2. Supports Division Directors in the establishment and achievement of division budgets
3. Provides advice and recommendations to Chief and Council (the Council) on finance discussions and the financial implications of strategic planning.
4. Works collaboratively with other members of the Senior Management Team. Contributes to identifying, developing and implementing strategic initiatives, policies, plans, and programs necessary for the successful operation of the Nation.
5. Executes divisional human resource related initiatives including staff selection, setting strategies and objectives, prioritizing work, ensuring proper training, completing annual performance plans, encouraging employee professional development and discipline.
6. Prepares or supervises biweekly payroll and submits for electronic direct deposit
7. Prepares or supervises monthly and annual payroll reports and remittances
8. Prepares or supervises the preparation of monthly, quarterly and annual financial statements along with financial components of reports or other documentation required by the Council
9. Ensures the financial administration systems, policies, procedures, directions and internal controls are appropriately designed and operating effectively and recommend improvements
10. Analyzes budget variances with Division Directors, and makes recommendations to the Director of Operations and Council on financial performance of program areas;
11. Administers and supervises the maintenance of the records of all receipts and expenditures of the Nation to facilitate the annual audit;
12. Monitors compliance with financial component of funding arrangements and legal obligations entered into by the Nation, and with any policies, procedures and directions of the Council respecting the financial administration of the Nation;
13. Creates and/or recommends procedures for the safeguarding of assets and for identifying and mitigating financial reporting and fraud risks;
14. Develops and manages cash flow forecast and review bank statements to ensure sufficient working capital for day-to-day operations;
15. Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these within the context of the Nation’s overall strategic goals. Identifies new trends and possibilities for the provision of exemplary services; evaluates and coordinates long term financial planning and makes recommendations to the Council and Director of Operations.
16. Establishes performance and productivity standards for all finance staff. Communicates expectations on individual performance annually or more frequently if required. Ensures that the division’s productivity and performance standards are met. Continuously strives to improve finance division operational efficiencies and workflows.
17. Reviews goals and initiatives identified in the strategic plan and ensures Finance staff goals and activities are aligned.
18. Plans and implements policies, standards, procedures, and practices relating to the delivery of finance services.
19. Ensures that service quality standards are maintained and consistently delivered in all areas of responsibility.
20. Applies principles of change management to assist finance staff in dealing with change and transition, and shift priorities to adapt to changes to meet organizational and divisional requirements.
21. Serves as the Nation’s financial services expert and sits on committees, attends meetings, fields telephone calls and emails, and represents the Nation to various stakeholders where directed by the Council.
22. Prepares reports for and attends Songhees Nation Finance and Audit Committee or Financial Advisory Board meetings.
23. Ensure financial activities are in compliance with the Songhees First Nation Financial Administration Law and Songhees Nation Financial Policies and Procedures Manual
24. Maintain Financial Administration Systems Certification under the First Nations Fiscal Management Act
25. Carries out other duties essential to the position as directed by the Director of Operations or the Council
REQUIRED EDUCATION AND EXPERIENCE:
- CMA, CGA, CA or CAFM designation;
- Minimum of 5 years of experience;
- Experienced with various accounting software, preferably Adagio and PayDirt;
- Minimum of 3 years of experience managing, directing and leading employees;
Experience compiling and interpreting data, budgets and statistical analysis
- Experience working with Chief and Council or a Board of Directors;
- Experience in full cycle accounting;
- Experience researching, analyzing, interpreting, evaluating and developing solutions using complex data;
- Experience developing and preparing a variety of written reports, analysis, forecasting, presentations and other documentation.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Thorough knowledge of GAAP and PSAAB;
- Thorough knowledge of relevant legislation, regulations and acts pertaining to financial service delivery;
- Working knowledge of the culture, protocol and traditions of First Nations people;
- Working knowledge of principles and practices of budgeting and accounting in both the not for profit and business sectors;
- Working knowledge of manual and automated financial accounting, reporting and control systems;
- Advanced communication, strategic planning, and problem solving skills
- Ability to apply research methods, statistical and cost analysis techniques, quantitative and qualitative analysis as applied to performance measures and forecasting;
- Ability to lead by example, demonstrating leadership, client service attitudes, integrity, creativity and enthusiasm in achieving results directly and through staff work teams;
- Ability to establish and maintain relationships; and collaborate effectively with internal and external stakeholders to develop, manage and evaluate programs/services considering client needs, service delivery interrelationships and service potential;
- Ability to plan, organize, and effectively manage a considerable workload with multiple priorities and demands and produce results within restrictive timelines;
- Ability to use software applications such as Adagio, Paydirt, MS-Word, MS-Excel to develop and maintain complex spreadsheets and tracking systems,
- Ability to interpret Council direction and incorporate into financial operational polices and procedures;
- Ability to align divisional capacity with the Nation’s strategic goals and objectives;
- Ability to delegate responsibility as appropriate;
- Ability to function effectively as part of the senior management team.
Positions in the Finance Division are considered positions of trust; therefore, a Criminal Record check will be conducted on all proposed employees.