Experienced Office Manager/Executive Assistant
Solly's Bagelry Limited - Vancouver, BC

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We are looking for an experienced and versatile office Manager/Executive Assistant for our busy and fast growing company. The ideal candidate must demonstrate strong administrative and communication skills, show confidence, responsibility and capability.

We desire someone who is broad-minded, self-motivated, and can handle the demands of a busy work environment. Essentially, he/she must be a "take charge" professional who can get things done regardless of obstacles.

The right candidate may have experience from different kinds of businesses; however, experience in food and beverage or retail industry is an advantage.

This position reports directly to the CEO, hence a high sense of judgment and tactfulness is greatly desired.

Key responsibilities include:

  • Head, coordinate, maintain and improve on the company's ongoing calendared marketing initiatives and other ad hoc projects.
  • Overall organization and management of the office which also services 3 busy retail locations and a production facility.
  • First point of contact for internal and external requests including: catering orders, wholesale orders and retail issues.
  • Maintain all company meetings and special events schedules.
  • Monitor, manage and improve on the efficiency and interdependent communications between the retail stores.
  • Manage the online system for catering and order processing.
  • Managing the printing and distribution of merchandising materials for the 3 retail locations.
  • Performing some reception duties like taking calls and documentation of business messages.
  • Initiate, coordinate and manage recurring business activities and communicate effectively with the 3 retail stores.
  • Plan and support sales and marketing initiatives.
  • Ensure that there is an adequate office supply for the head office and all the retail stores.
  • Organize the CEO's business schedule, meetings, office and files.
  • Set up systems and procedures as required to ensure smooth and efficient running of the office.
  • Assist the CEO with communication to all the 3 retail stores
  • Manage ad hoc projects as assigned by the CEO.

Requirements:

  • Post-secondary degree or diploma and a minimum of Five (5) years of experience in a comparable position.
  • Experience in a multi-unit business environment is desirable.
  • Great communication skills with experience in drafting business correspondence.
  • Proficiency with MS Office & Google Apps.
  • Capable of exercising good judgment, understanding extent of authority and protecting confidential information.
  • Demonstrates excellent leadership & organizational skills.
  • Must be proactive & posses problem solving skills.
  • A sense of humor with the ability to remain calm during times of high activity.

If you are the right person for us, please apply, including a one page cover letter telling us why you'd be perfect for the job!


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