Reporting to the Managing Director, the Administrative Assistant is responsible for providing administrative support to him and assistance to the team when required. This position is a crucial element to the team the individual that is selected will need to have passion and drive for their work. To be able to follow direction, learn quickly and pay attention to detail.
Responsibilities & Duties (include, but are not limited to):
Provide administrative support as required to the Managing Director for 8 to 10 businesses
Maintain and update meetings and travel schedules
Proactive calendar management
Prepare and distribute letters, agendas, meeting minutes and reports
Maintain departmental contact information.
Maintain departmental file and information systems including action item records for
Data entry into project management systems and schedules
Coordinate printing and preparation of department materials
Coordinate meeting room requirements for senior management
Word Processing and PowerPoint presentation preparation
Gathering and disseminating information for formatting and designing correspondence, client presentations, spreadsheets; support other members of the executive team as needed.
formatting and designing correspondence, client / business presentations and spreadsheets
Creating Flow charts and time lines
Create and maintain excel spread sheets
Scanning/reviewing, replying to e-mails
Intermediate to Advanced MS Office, including MS Word, Excel, Gmail and Outlook
Attention to detail accurately
Works well under pressure
Ability to think on the spot, formulate ideas quickly and get them on paper
Strong ability to multi-task, ability to deal with conflicting priorities, ability to think proactively demonstrating strong independent initiative
Strong Time Management , Planning and Organizing Skills
Ability to create flow charts, timelines
Ability to read and understand legal documents
Ability to work a Smart phone – be able to compose and send emails, conduct internet searches
Excel in a high paced environment where 5 projects due in 48 hours.
Professional business attire at all times
Flexible and ability to work over time if required.
Diploma or Degree in Business Administration with, or equivalent
At least 1-3 years of experience in an administrative assistant role
Hours - 8:00am- 5:00pm Monday to Friday
Group Benefits after 3 months
Please submit resume & salary expectations.
Please note that only those selected for an interview will be contacted