Full time Administrative Assistant required for a dynamic research and data management company for our NE Calgary head office. Reporting directly to the Vice President, the successful candidate will assist our data management and research teams with effective organization, communication, and document management.

Responsibilities

• Daily use of Microsoft Office and our in-house software
• Managing research related documentation
• Setting up meetings and assisting with the preparations of agendas and meeting minutes
• Providing document control
• Drafting letters, memos, and data entry
• Ordering office supplies
• Maintaining various databases and generating reports
• Managing project call-ups and client services
• Maintaining, reviewing, formatting, and submitting document procedures in databases
• Assisting with on-boarding of new hires
• Completion of monthly reports and reconciliation of work reports
• Perform reception and dispatch duties when required

Qualifications

Diploma or certificate in Business Administration, Business Management or related degrees mandatory

• Minimum 3 years practical experience.
• Previous experience with records management, litigation support, and proficiency with databases an asset
• Experience with HR support also an asset
• Ensure your resume directly speaks to your computer, database, and data entry experience
• Able to work under pressure and receive instruction from multiple people
• Strong attention to detail
• Excellent organizational and time management skills

Must enjoy working in a small office atmosphere
Benefits and secure, long-term employment for the right person

Notes

• Successful candidates must provide proof of qualifications and references
• Only education from accredited institutions will be recognized as meeting the requirements
• Applicants will be tested for appropriate skills
• Successful applicants must be eligible for federal government security clearance