Accounts Payable Clerk/Admin
Schroder Oilfield Service - Wabasca, AB

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Accounts Payable/Administration Clerk – Job Description

Accounts Payable/Administration Clerk
(Temporary Position- One Year Maternity Leave Coverage)

Summary

The Accounts Payable/Administration (A/P Admin) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The A/P Administration Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate bank reconciliations. This individual will work Monday-Friday – 40 hours. This is a temporary position for maternity cover-off.
(July 2014-July 2015)
Core Competencies

  • Customer Focus
  • Communication
  • Energy and Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Operating Equipment
  • Ethics and Integrity

Job Duties

  • Collaborate with the Finance Staff and Business Accountant to maintain A/P performance levels.
  • Enter Accounts Payable data.
  • Update financial spreadsheets.
  • Post and reconcile company payments to general ledgers.
  • Perform other administrative duties of the finance department.
  • Review bills to the company for potential errors and/or discrepancies.
  • Investigate and resolve billing discrepancies or misapplied cash transactions.
  • documentation.
  • Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
  • Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
  • Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
  • Investigate payment problems while following corporate A/P policies and procedures.

Requirements

  • Accounting diploma or working towards accounting degree or diploma , or an equivalent combination of education and experience.
  • Experience in an A/P capacity.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
  • Strong knowledge of payment regulations and fair credit practices.
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Experience in gathering data, compiling the proper information, and preparing financial reports.
  • Able to perform moderate to complex account reconciliations.
  • Basic knowledge of accounting systems, budgets, and internal controls.
  • High level of proficiency with Microsoft Word, specifically Excel and Quick Books is a plus.
  • This position will require the successful candidate to perform payroll functions when necessary as back-up to the full-time Payroll Clerk.
  • Payroll experience is a plus
  • Effective attention to detail and a high degree of data entry accuracy.
  • Strong work ethic and positive team attitude.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Excellent teamwork and team building skills.
  • Able to effectively communicate both verbally and in writing.
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
  • Strong problem identification and problem resolution skills.
  • Preferred consideration given to candidates who live in the Wabasca/Damaris Municipal District

Working Conditions

  • Office Environment.
  • Manual dexterity required to use desktop computer and peripherals.
  • Overtime as required.

Salary to be negotiated based on experience.
Benefit package available upon hiring.


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