Accounts Payable/Administration Clerk – Job Description
Accounts Payable/Administration Clerk (Part Time Position)
The Accounts Payable/Administration (A/P Admin) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The A/P Administration Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate bank reconciliations. This individual will work Monday-Friday – 40 hours. This is a temporary position with possible extension for maternity cover-off. (extended timeframe July 2013-July 2014)
- Customer Focus
- Energy and Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity
Collaborate with the Finance Staff and Business Accountant to maintain A/P performance levels.
Enter Accounts Payable data.
Update financial spreadsheets.
Post and reconcile company payments to general ledgers.
Perform other administrative duties of the finance department.
Review bills to the company for potential errors and/or discrepancies.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
Investigate payment problems while following corporate A/P policies and procedures.
Accounting diploma or working towards accounting degree or diploma , or an equivalent combination of education and experience.
Experience in an A/P capacity.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Basic knowledge of accounting systems, budgets, and internal controls.
High level of proficiency with Microsoft Word, specifically Excel and Quick Books is a plus.
Effective attention to detail and a high degree of data entry accuracy.
Strong work ethic and positive team attitude.
Sound analytical thinking, planning, prioritization, and execution skills.
Excellent teamwork and team building skills.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
Strong problem identification and problem resolution skills.
Manual dexterity required to use desktop computer and peripherals.
Overtime as required
Salary to be negotiated based on experience.
Benefits available following a 3 month probationary period
Closing Date January 6 2013